Administrative Assistant

HOA Talent; Florida; On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health, dental, vision

Retirement plan

PTO

Professional development

Job summary

HOA Talent is seeking a Full-Time Administrative Assistant to support daily office operations across two Florida offices (Boynton Beach and Lake Worth). This on-site role emphasizes front desk duties, resident communications, data entry, and Microsoft Office proficiency.

The ideal candidate has 1+ year in similar roles, experience in a management company, strong organizational skills, and the ability to multitask while keeping accurate records.

Qualifications

• 1+ year of experience in an Administrative Assistant/Office Assistant/Receptionist or Customer Service role.
• Experience in a management company.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong data entry and computer skills.

Responsibilities

• Provide front desk support/receptionist duties (greeting residents, answering phones, managing emails).
• Deliver high-level customer service/resident services.
• Perform data entry, filing, and document management (digital and paper records).
• Manage inbound calls, email correspondence, and general inquiries.
• Assist with work orders, service requests, and follow-ups.
• Support office administration and daily administrative tasks.
• Coordinate vendor scheduling, appointments, and access.
• Process invoices, billing support, and tracking logs.
• Maintain organized filing systems and office records.
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication.

Skills

Customer service

Data entry

Multitasking

Organizational skills

Attention to detail

Tools

Microsoft Office

CINC Systems

Job description

Location: On-site
Schedule: 40 hours per week; 20 hours in Boynton Office, 20 hours in Lake Worth Office
Compensation: $18 per hour

Position Overview

We are seeking a Full-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.

Responsibilities

• Provide front desk support/receptionist duties (greeting residents, answering phones, managing emails)
• Deliver high-level customer service/resident services
• Perform data entry, filing, and document management (digital and paper records)
• Manage inbound calls, email correspondence, and general inquiries
• Assist with work orders, service requests, and follow-ups
• Support office administration and daily administrative tasks
• Coordinate vendor scheduling, appointments, and access
• Process invoices, billing support, and tracking logs
• Maintain organized filing systems and office records
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication
• 1+ year of experience in an Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
• Must have experience in a management company
• Strong data entry and computer skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Knowledge with CINC Systems a Plus
• Experience handling phone systems, email communication, and scheduling
• Strong organizational skills and attention to detail
• Ability to multitask and manage administrative workflows
• Comprehensive benefits package (health, dental, vision, retirement plan, PTO, professional development support).