Admin Support Specialist

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Discounts for retail/arts events

Job summary

The University of North Carolina at Chapel Hill is seeking an Administrative Support Specialist to coordinate departmental operations, support meetings and events, and manage travel and expenses on a day-to-day basis.

This on-site role requires a high school diploma or GED with at least one year of related office experience; a combination of education and experience may be considered. UNC-Chapel Hill offers a comprehensive benefits package and professional development opportunities.

Qualifications

• High school diploma or GED required with at least one year of related office experience, or an equivalent combination of training and experience.

Responsibilities

• Coordinate departmental administrative operations and support meetings and events.
• Manage travel and expense processes.
• Assist with facilities coordination.
• Serve as a primary point of contact for departmental constituents.
• Contribute to efficient day-to-day operations and a positive professional experience for faculty, staff, students, and visitors.

Skills

Organizational skills

Customer service

Communication skills

Education

High school diploma or GED

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Launched in 2013, the Department of Applied Physical Sciences ( APS ) is the first new science department in the College of Arts and Sciences in nearly 40 years. Including the Chapel Hill Analytical and Nanofabrication Laboratory ( CHANL ) and the graduate program in material sciences, Applied Physical Sciences has united numerous scientific entities on campus to further its mission of finding interdisciplinary solutions to real-world problems. Its newest endeavor, BeAM (Be A Maker), is a university-wide initiative that incorporates Making into research, education, and entrepreneurship. BeAM is comprised of several spaces, including a makerspace in Hanes Art Center, Carmichael Residence Hall, and a 3,400 square foot Makerspace in Murray Hall, all of which serve the entire UNC community.

Position Summary

This position is responsible for coordinating departmental administrative operations, supporting meetings and events, managing travel and expense processes, assisting with facilities coordination, and serving as a primary point of contact for departmental constituents.

Working in a collaborative environment, the position ensures efficient day-to-day operations and contributes to a positive and professional experience for faculty, staff, students, and external visitors.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Experience working in higher education or another complex service-oriented environment.
• Experience coordinating events, travel, or office operations.
• Familiarity with university administrative systems and processes.
• Demonstrated ability to work independently while supporting a collaborative team environment.
• Strong organizational, customer service, and communication skills.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above