Special Projects Coordinator

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Exclusive discounts

Campus event rates

Child care savings

Job summary

University of North Carolina at Chapel Hill is seeking a Special Projects Coordinator within the School of Law to drive high-priority initiatives and events. The role emphasizes meticulous planning, cross-functional collaboration, and strong communication with faculty, staff, students, alumni, donors, and external partners.

The successful candidate will demonstrate advanced administrative skills, experience with Microsoft 365, Concur travel management, and project collaboration tools.

Qualifications

• Requires experience with Microsoft 365 applications including Outlook, Excel, Word, PowerPoint, Teams; strong organizational skills.
• Experience coordinating complex projects, events, and stakeholder communications.
• Ability to build relationships with faculty, staff, students, alumni, donors, vendors, and external partners.

Responsibilities

• Coordinate high-priority strategic projects and events.
• Manage scheduling, travel, catering, venue logistics, and vendor coordination.
• Oversee stakeholder communications and ensure professional, timely updates.
• Support across departments using project management and collaboration platforms.

Skills

Microsoft 365

Concur

RASR

Asana

CRM systems

Education

Bachelor's degree in business administration or related

Associate’s degree in secretarial science or business administration

High school diploma or equivalent

Tools

Microsoft 365

Concur

RASR

Asana

CRM systems

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The University of North Carolina, School of Law aspires to be a great public law school. Toward this end, it pursues a fourfold mission: to prepare outstanding lawyers and leaders for the bar, the bench, all public and private law settings, and public service; to make nationally and internationally significant legal and policy contributions through an ambitious agenda of research and scholarship; to instill lifelong ethical values, dedication to the cause of justice and a lasting commitment to pro bono and public service; and, to serve the legal profession, the people and institutions of North Carolina, the nation and the world.

Position Summary

The Special Projects Coordinator serves as a key member of the UNC School of Law administrative team, responsible for executing high-priority strategic projects, events, and operational initiatives that support the School’s mission and leadership objectives. This position coordinates all aspects of complex events and special projects, including scheduling and calendaring, travel arrangements, catering, venue logistics, vendor coordination, and stakeholder communications. Working across a broad range of internal and external constituencies, the Special Projects Coordinator ensures projects are completed efficiently, professionally, and with exceptional attention to detail.

The successful candidate will possess outstanding written and verbal communication skills and demonstrated ability to build effective relationships with faculty, staff, students, alumni, donors, trustees, vendors, and other external partners. The position requires advanced administrative and technology proficiency, including expertise with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, and Copilot), Concur travel and expense management, RASR , and project management and collaboration platforms such as Asana, CRM systems, Planner, Power Automate, Forms, OneDrive, Adobe Acrobat, and similar enterprise systems. The ideal candidate is highly organized, technologically sophisticated, resourceful, and capable of managing multiple competing priorities while maintaining the highest standards of professionalism and customer service.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Expertise with all Microsoft 365 applications
• Experience with Concur and RASR
• Knowledge of Project Management platforms, including Asana and CRM systems
• Excellent written and verbal communication skills
• Ability to build effective relationships with a variety of internal and external partners

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Night work occasionally, Weekend work occasionally

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
  • None of the above