Executive Assistant

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

University of North Carolina at Chapel Hill is seeking an Executive Assistant to provide primary administrative and personal support to the Dean of the School of Government. The role includes calendar and meeting management, project and committee coordination, event planning, and travel arrangements.

It requires professionalism and discretion with regular interaction with state officials, donors, and the public.

Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience.
• Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience.
• Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.

Responsibilities

• Calendar and meeting management for the Dean.
• Project and committee coordination.
• Event planning and office coordination.
• Travel arrangements for the Dean.
• Reconciliation of the Dean’s purchasing cards.
• Interact with program staff, external officials, donors and the public.

Skills

Microsoft Office Suite

A/V systems

Virtual meeting platforms

Education

Bachelor’s degree preferred in business administration or related

Associate’s degree in secretarial science or business administration

High school diploma or GED

Tools

Microsoft Office

A/V systems

Video conferencing tools

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The School of Government at the University of North Carolina at Chapel Hill works to improve the lives of North Carolinians by engaging in practical scholarship that helps public officials and citizens understand and improve state and local government. As the largest university-based local government training, advisory, and research organization in the United States, the School of Government offers up to 300 courses, webinars, and specialized conferences for more than 14,000 public officials each year. In addition, faculty members annually publish approximately 50 books, manuals, reports, articles, bulletins, and other print and online content related to state and local government. The School is also home to a nationally ranked graduate program in public administration.

For more information about the School, visit sog.unc.edu.

Position Summary

The Executive Assistant provides primary administrative and personal support to the Dean of the School of Government and works closely with other members of the School’s leadership team, including the associate deans. The position carries a mix of routine and complex responsibilities, ranging from standardized office support to administrative work requiring initiative and independent decision-making. Core duties include calendar and meeting management, project and committee coordination, event planning, office coordination, travel arrangements, and reconciliation of the Dean’s purchasing cards. The position requires a high degree of professionalism, sound judgment, and discretion.

The Executive Assistant serves as a primary point of contact for the Dean’s Office and interacts regularly with program staff, managers across School units, representatives of other state agencies and universities, donors, clients, service recipients, elected and appointed officials at the highest levels of state government, the media, and the general public. A consistently responsive, service-oriented, and high-touch approach to customer service is an essential function of this position.

This is an in-person position with limited flexibility for remote work.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience working in a university or higher education setting
• Communications experience
• Proficiency with the Microsoft Office suite, including Word, Excel, Outlook, PowerPoint, and Teams
• Comfort with A/V systems and virtual meeting platforms
• Knowledge of state and local government

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelors, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (e.g. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years related experience)