Admin Support III - Graduate Education, SOE

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University in Orem seeks an organized Administrative Support III for the Graduate Education team. The role provides advanced administrative, financial, and operational support to the Department Chair while collaborating with faculty, staff, students, and university partners to ensure excellent service.

You will help coordinate graduate course scheduling, enrollment, and admissions processes, manage budgets and payroll, and support meetings, events, and departmental operations in a

Qualifications

• A bachelor's degree related to the duties or an equivalent combination of education and/or experience totaling four years.

Responsibilities

• Provides advanced and confidential administrative support, including correspondence, reports, publications, and newsletters.
• Coordinates graduate course scheduling with the Department Chair and Graduate Program Manager.
• Supports graduate student admission and registration processes with Admissions, Academic Scheduling, and the Registrar's Office.
• Schedules appointments, meetings, room reservations, and travel arrangements; prepares meeting minutes as needed.
• Manages departmental budgets, purchasing, billing, inventory, expenditure tracking, and account reconciliation.
• Oversees payroll processing and personnel transactions (timecards, ePAFs, eSAFs, new hire paperwork).
• Coordinates financial and administrative activities (requisitions, travel, budget tracking, account management).
• Acts as a primary contact for inquiries to students, employees, and visitors; explains policies and procedures.
• Serves as liaison for the Department Chair and graduate program; assists with special projects and university initiatives.

Skills

Organization

Documentation

Customer service

Communication

Time management

Education

Bachelor's degree or equivalent

Tools

Banner 9

eSAFs

ePAFs

NeoEd

WolverineMarketplace

Job description

Admin Support III - Graduate Education, SOE

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706486

Closing: 9/13/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Academic Affairs

Position Announcement

Are you an organized, detail-oriented professional who enjoyssupporting academic leaders, managing complex administrativeprocesses, and helping students and faculty succeed? The School ofEducation is seeking a highly motivated Administrative Support III- Graduate Education professional to serve as a key member of ourGraduate Education team.

This position provides advanced administrative, financial, andoperational support to the Graduate Education Department Chairwhile working closely with faculty, staff, students, and universitypartners. The successful candidate will demonstrate exceptionalorganizational skills, strong judgment, professionalism, andcommitment to outstanding customer service.

In this role, you will help ensure that students, faculty, andadministrators have the support they need to achieve their goals.You will coordinate administrative functions, assist with graduatecourse scheduling and enrollment processes, manage departmentalfinancial and payroll activities, support meetings and events, andserve as an important liaison between the department and universitystakeholders.

Why Join Us?

The School of Education is committed to fostering a supportive,collaborative, and studentcentered environment. This positionoffers an opportunity to make a meaningful contribution to graduateeducation while working with dedicated faculty, staff, andstudents. If you are a highly organized professional who thrives ina dynamic academic setting and enjoys helping others succeed, weencourage you to apply.

Summary of Responsibilities

• Provides advanced and confidential administrative support,including correspondence, reports, publications, andnewsletters.
• Coordinates graduate course scheduling in collaboration withthe Department Chair and Graduate Program Manager.
• Works with Admissions, Academic Scheduling, and the Registrar'sOffice to support graduate student admission and registrationprocesses.
• Provides administrative support to the Department Chair,faculty, and staff.
• Schedules appointments, meetings, room reservations, and travelarrangements; prepares meeting minutes as needed.
• Manages departmental budgets, purchasing, billing, inventory,expenditure tracking, and account reconciliation.
• Oversees payroll processing and related personnel transactions,including timecards, ePAFs, eSAFs, new hire paperwork, andemployment records.
• Coordinates financial and administrative activities, includingrequisitions, purchase orders, travel, budget tracking, and accountmanagement.
• Serves as a primary point of contact for inquiries, providingaccurate information and guidance to students, employees, andvisitors.
• Interprets and explains department, university, and programpolicies and procedures.
• Serves as a liaison for the Department Chair and the graduateprogram.
• Assists with special projects, committees, and otherdepartmental or university initiatives.
• Performs other related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degreerelated to the Summary of Duties or any combination of educationand/or experience totaling four years.

For Example:

• Bachelor's degree in a field related to the position.
• OR an associate degree in a related field plus two years ofrelated professional experience.
• OR two years of completed college coursework in a related fieldplus two years of related professional experience.
• OR one year of completed college coursework in a related fieldplus three years of related professional experience.
• OR four years of progressively responsible related professionalexperience.

Preferred Qualifications:

• Two years of experience related to the summary of duties in ahigher education setting.
• Proficiency in Banner 9, eSAFs, ePAFs, NeoEd, WolverineMarketplace, and other systems used to support academic,administrative, financial, procurement, and personnelfunctions.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of administrative office practices, procedures, andoperations.
• Knowledge of Microsoft Office Suite and other standard businesssoftware applications.
• Knowledge of budget management, financial transactions, andbasic accounting processes.
• Knowledge of FERPA regulations and student privacyrequirements.

Skills

• Strong organizational, records management, and administrativesupport skills.
• Effective written, verbal, and interpersonal communicationskills.
• Skilled in preparing accurate reports, correspondence, andadministrative documents.
• Strong customer service, collaboration, problem-solving, andtime management skills.

Abilities

• Ability to maintain a high level of accuracy and attention todetail while managing multiple priorities.
• Ability to exercise sound judgment, maintain confidentiality,and demonstrate professionalism in all interactions.
• Ability to work independently with minimal supervision and aspart of a collaborative team.
• Ability to build positive working relationships and adapteffectively to changing priorities, procedures, and organizationalneeds.
• Ability to anticipate needs, identify solutions, andproactively support departmental operations and goals.

EEO Statement:

UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law.