Sr Admin Support - AVP Athletics

The Chronicle Of Higher Education, Inc.; Orem (UT); On-site; USD 47,000 - 55,000; Full time

Job summary

Utah Valley University is seeking a Senior Administrative Assistant to support the AVP Athletics. You will manage office operations, scheduling, communications, and data management for a fast-paced athletic department.

Responsibilities include posting jobs, coordinating interviews, onboarding new hires, handling payments, contracts, and asset tracking, while maintaining confidentiality and delivering high-quality service to faculty, staff, and partners.

Qualifications

• Degree or combination of education and experience totaling five years.
• Experience supporting executives in a fast-paced environment preferred.
• Strong communication and organizational skills required.

Responsibilities

• Provide comprehensive administrative support to the Director and Associate Director of Athletics.
• Coordinate hiring process, including interviews and onboarding.
• Manage payments, contracts, and departmental assets.
• Plan events and coordinate travel and scheduling.
• Respond to coaching and staff requests and maintain confidential information.

Skills

Technology

Organization

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Time Management

Education

Bachelor's degree + 1 year experience

Associate's degree + 3 years experience

Tools

Microsoft Office

Google Workspace

AI systems

Job description

Sr Admin Support - AVP Athletics

Salary: $47,001.00 - $55,296.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706390

Closing: 8/23/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Administration/Strategic Rel

Position Announcement

At Utah Valley University, the Senior Administrative Assistantplays a vital role in supporting the success of the departmentthrough organization, professionalism, and trusted administrativeexpertise. This position offers the opportunity to workindependently on a variety of complex and confidential projects,coordinate essential services, and serve as a key resource forfaculty, staff, students, and campus partners. Ideal candidateswill enjoy a dynamic environment where attention to detail,problem-solving, and strong communication skills are valued andwhere their contributions directly support the university's missionof student success and community impact. If you are looking for arewarding role that combines responsibility, collaboration, andmeaningful work in higher education, we encourage you toapply.

Summary of Responsibilities

• Provide comprehensive administrative support to the Directorand Associate Director of Athletics. Including but not limited tooffice management, scheduling and coordination, communication,documentation, data management, financial tasks, human resourcessupport, creating digital presentations and customerservice.
• Create job postings for the Athletics Department. Coordinatethe hiring process, including scheduling interviews andcommunicating with candidates. Assist with onboarding new hires andensuring compliance with university policies.
• Manage contractual service payments and ensure timely andaccurate processing of payments. Ensure all payments are processedin accordance with university policies and procedures.
• Coordinate preparation of contest agreements through AdobeSign.Ensure all contractual obligations are met. Maintain a database ofall game contracts.
• Oversee the distribution, monitoring and verification ofdepartmental assets including computers and key assignments toensure secure access and maintain accurate records.
• Lead the planning and organizing of departmental events asneeded. Ensure all events run smoothly and address any issues thatarise.
• Respond to and manage requests from coaches and staff. Ensuretimely and accurate completion of requests. Answer and directincoming calls and inquiries.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degreeand one year of experience related to the summary of duties; or anassociate's degree and three years of experience related to thesummary of duties; or any combination of education and/orexperience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Office Administration: Understanding of office managementprocedures and systems.
• Corporate Policies: Familiarity with company policies,procedures, and organizational structure.
• Communication: Knowledge of effective communication practices,both written and verbal.
• Project Management: Basic understanding of project managementprinciples and tools.

Skills

• Technology: Proficiency in office software (e.g., MicrosoftOffice Suite, Google Workspace) and AI systems. Ability to learnnew technologies quickly.
• Organizational Skills: Ability to manage multiple tasks,prioritize, and meet deadlines.
• Communication Skills: Excellent written and verbalcommunication skills for drafting correspondence, reports, andpresentations.
• Interpersonal Skills: Strong ability to interact professionallywith executives, partners, and staff.
• Problem-Solving Skills: Ability to anticipate needs, identifyissues, and develop effective solutions.
• Attention to Detail: High level of accuracy and attention todetail in all tasks.
• Time Management: Efficiently managing one's own time and thetime of others.

Abilities

• Confidentiality: Ability to handle sensitive information withdiscretion and maintain confidentiality.
• Adaptability: Flexibility to adapt to changing priorities andwork environments.
• Initiative: Proactive approach to tasks and the ability to workindependently.
• Multitasking: Capability to handle multiple responsibilitiessimultaneously.
• Decision-Making: Ability to make informed decisions quickly andeffectively.
• Customer Service Orientation: Strong focus on providingexcellent service to internal and external stakeholders.

EEO Statement

UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law.