Admin Support III - Center for Autism

Utah-Valley-University; Orem (UT); On-site; USD 38,000 - 52,000; Full time

Job summary

Utah Valley University’s Melisa Nellesen Center for Autism seeks an Administrative Assistant to support leadership and staff in coordinating programs, events, and essential business functions. The role involves budget support, facilities scheduling, records management, inventory oversight, and student staff supervision.

The successful candidate will gain experience across administrative and operational tasks in higher education, with opportunities for professional growth in a mission-driven

Qualifications

• Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties.
• Alternatively, a combination of education and experience totaling four years.

Responsibilities

• Performs difficult and confidential administrative duties including correspondence, records, procurement, and facilities scheduling.
• Informs and coordinates events; handles communications and walk-in traffic; collaborates with MNCA staff.
• Performs financial activities such as new-hire paperwork, requisitions, travel, and budgeting support.
• Maintains inventory and organizes spaces; supervises student workers and office support.
• Performs other job-related duties as assigned.

Skills

Interpersonal skills

Problem-solving

Decision-making

Communication

Customer service

Education

Bachelor's degree in a related field

Associate degree + 2 years of related work experience

1 year of college coursework + 3 years of related work experience

2 years of college coursework + 2 years of related work experience

3 years of college coursework + 1 year of related work experience

4 years of related work experience

Tools

Banner9

ePAFs

NeoEd

Wolverine Marketplace

Job description

This role offers the opportunity to make a meaningful impact by supporting the daily operations and continued success of the Melisa Nellesen Center for Autism at Utah Valley University. As an Administrative Assistant, you will serve as a trusted resource for leadership and staff, helping coordinate programs, special events, and essential business functions that support individuals and families. This position is ideal for someone who enjoys organization, problem-solving, and working collaboratively in a mission-driven environment where their contributions directly support important community-centered services.

The successful candidate will gain experience in a wide range of administrative and operational responsibilities, including budget support, facilities scheduling, database and records management, inventory oversight, and event coordination. With opportunities to train and support student employees and staff, this role offers professional growth, meaningful collaboration, and the chance to develop valuable skills in higher education administration. For individuals who are adaptable, detail-oriented, and energized by a dynamic workplace, this position provides a rewarding opportunity to contribute to a respected university center while helping ensure its programs and services run smoothly and effectively.

• Performs difficult and confidential administrative duties, including composing routine correspondence, record-keeping, minute-taking, coordinating NB maintenance facilities requests, procurement, catering, and facilities scheduling.
• Informs students, faculty, community about upcoming events and services of the Center. Coordinates and facilitates events; handles all phone calls, e-mails, and walk-in traffic. Collaborates with MNCA staff to support all Center operations.
• Performs financial activities for the Center, including new-hire paperwork, ePAFs, requisitions, purchase orders, travel, etc. Assists the Director with maintaining a balanced budget for individual programs, grants, and the Center as a whole.
• Maintains inventory of office equipment and supplies. Maintains organization of communal work, classroom, and event spaces. Supervises student workers and office support.
• Performs other job-related duties, as assigned.

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

For Example:

• Bachelor's degree in a related field
• OR an associate degree in a related field + 2 years of related work experience
• OR 1 year of college coursework in a related field + 3 years of related work experience
• OR 2 years of college coursework in a related field + 2 years of related work experience
• OR 3 years of college coursework in a related field + 1 year of related work experience
• OR 4 years of related work experience

Preferred Qualifications:

• Two years of experience related to the Summary of Duties in a higher education setting.
• Experience using Banner9, ePAFs, NeoEd, and Wolverine Marketplace.

Required Application Materials:

• Cover Letter
• Resume

Knowledge

• Knowledge of best practices in office support and technology.
• Administrative knowledge of office methods, techniques, practices, and procedures.
• Knowledge in the use of computers and computer software applications including word processing, spreadsheets, email, internet, databases, and presentations (Microsoft Office Suite).
• Knowledge in the preparation and monitoring of departmental financial transactions and budgets.
• Knowledge of FERPA and HIPAA.

Skills

• Skills in office methods, techniques, practices, and procedures.
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Strong interpersonal, problem-solving, and decision-making skills.
• Exceptional customer service skills and phone etiquette.
• Strong written and verbal communication skills.
• Skills in meeting and working with people of all backgrounds and varying disabilities.

Abilities

• Ability to establish and maintain positive interactions and relationships with stakeholders.
• Ability to exercise independent judgement and decision-making under minimum supervision.
• Ability to work independently on a multi-task level, prioritize and follow projects through to successful completion.
• Ability to maintain confidentiality at all times.
• Ability to perform a variety of administrative support duties with minimal supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to demonstrate professional demeanor.