Admin Support III - Business Resource Center

Utah-Valley-University; Orem (UT); On-site; USD 36,000 - 48,000; Full time

Job summary

Utah Valley University seeks an Administrative Assistant for the Business Resource Center within the Entrepreneurship Institute. You will be the first point of contact for guests, manage front desk operations, coordinate meetings and events, and support budget and payroll processes to help the Institute fulfill its mission.

The role emphasizes exceptional customer service, organized office operations, and collaboration with the Woodbury School of Business.

Qualifications

• Bachelor’s degree in business, communications, or related field.
• Experience in customer service or office management in a professional environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information and follow policies.

Responsibilities

• Provide front desk coverage and assist guests with information in a professional manner.
• Manage meetings, events, and general office duties, including supplies and filing.
• Assist with budget processes, payroll, and financial documents; track expenditures and maintain records.
• Support department events and administrative projects for Entrepreneurship Institute initiatives.

Skills

Customer service

Office administration

Communication

Organization

Time management

Education

Bachelor’s degree in business, communications, or related field

Tools

Microsoft Office

Banner

Concur

Job description

Utah Valley University is seeking an Administrative Assistant in the Business Resource Center to support the day-to-day operations of the Entrepreneurship Institute. This role is an opportunity to make a meaningful impact by providing exceptional customer service, keeping office operations and records organized, supporting events, and assisting with budget and payroll processes. As a welcoming first point of contact for guests, the Administrative Assistant will help create a positive experience while providing essential support that allows the Entrepreneurship Institute to advance its mission and serve its community.

• Administrative Support & Office Management Serve as the first point of contact, providing accurate information to guests in a professional manner. Manage front desk coverage, answer phones, and monitor the department’s general email inbox. Schedule and coordinate meetings, appointments, and event logistics, including reserving rooms and spaces. Perform general office duties such as filing, ordering and receiving supplies, monitoring inventory, and maintaining office equipment. Support the planning, organization, and execution of department and student events.
• Finance & Budgets Prepare and process departmental financial documents, including TIMs, ePAFs, requisitions, purchase orders, travel requests, and budget reconciliations. Track index balances and monitor departmental expenditures to support budget management. Assist with payroll processes, including preparation, submission, and maintenance of payroll and time records. Work closely with the department director to maintain accurate financial records and reports.
• Other Duties as Assigned Provide additional administrative support as needed for Entrepreneurship Institute initiatives, events, and programs. Assist with special projects to support the mission of the Entrepreneurship Institute and Woodbury School of Business.

• Graduation from an accredited institution with a bachelor's related to the Summary of Duties or any combination of education and/or experience totaling four years.

Preferred Qualifications

• Bachelor’s degree in business, communications, or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience in customer service or office management in a professional environment.

Knowledge

• Knowledge of general office practices and procedures, including filing systems, scheduling, and customer service standards.
• Familiarity with basic accounting and financial processes, including budget tracking and processing financial documents.
• Understanding of confidentiality requirements and the ability to interpret and apply UVU and Woodbury School of Business policies and procedures.

Skills

• Skilled in using Microsoft Office Suite (Word, Excel, Outlook) and the ability to quickly learn university systems (Banner, Concur, etc.).
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills to effectively interact with students, faculty, staff, and visitors.

Abilities

• Ability to manage multiple tasks simultaneously, prioritize responsibilities, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively as part of a team in a professional, customer-focused office environment.