Office Assistant

Details This; Campus (IL); On-site; USD 21,000 - 28,000; Part time

Job summary

University of Utah is seeking a part-time, non-benefited Student Office Assistant to greet visitors and provide general office support to academic advising and career coaching offices on campus. The role requires strong communication, initiative, dependability, and teamwork, with limited evening/weekend shifts possible with advance notice.

Responsibilities include greeting visitors, answering phones, scheduling appointments, assisting with data entry and research, and supporting academic

Qualifications

• Current University of Utah undergraduate student with familiarity with University policies/routines.
• Strong work ethic with writing and problem-solving skills.
• Ability to relay complex information clearly while maintaining customer service.
• Sound judgment handling confidential student information.

Responsibilities

• Greet and direct visitors to the appropriate office.
• Answer phones and route students to correct contacts.
• Work 12–20 hours per week in person.
• Assist advisors with scheduling and meeting arrangements.
• Support general office tasks (word processing, data entry, online searches).
• Report issues and arrange service calls as needed.
• Be open to expanding responsibilities.

Skills

Customer service

Microsoft Office

Written communication

Interpersonal skills

Tools

Microsoft Office

Job description

Priority Review Date (Note - Posting may close at any time)

Shifts will be primarily M-F between 8:00a – 5:00p, with an occassional evening or weekend shift with advance notice.

Is this a work study job?

Is this a work study job? No

VP Area

VP Area Academic Affairs

Department

Department 02506 - Region C Advising

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range 15.00

Close Date

Close Date 11/11/2026

Job Summary

THIS IS A PART - TIME , NON - BENEFITED POSITION OPEN TO MATRICULATED , FULL - TIME UNDERGRADUATE UNIVERSITY OF UTAH STUDENTS .

Undergraduate Studies is committed to creating opportunities to create meaningful impacts through transformative undergraduate experiences. To assist undergraduate students in building professional skills and knowledge, we are hiring part-time Student Office Assistants to greet and assist visitors in person or over the telephone and provide general office support to academic advising and career coaching offices. We are looking forward to working with people who have the following personal attributes: initiative, maturity, approachability, dependability, flexibility, friendliness, ability to work well with others and strong communication skills.

Responsibilities

• Receives, greets and directs visitors to appropriate person or office.
• Answers telephones, providing assistance and directing students and guests to the correct person or office.
• Available to work in person a minimum of 12 and a maximum of 20 in-person hours per week.
• Ability to keep confidential information.
• Helps students to schedule appointments and arranges for meetings, as needed. Direct students to appropriate resources.
• Work closely with and assist academic advisors or career coaches in their assignments.
• Assists with general office needs, including word processing, data entry and internet searches.
• Report any issues within the departmental space; arranges for service calls as needed.
• Be willing to expand this role and take on new responsibilities as needed.

Minimum Qualifications

Preferences

• A current University of Utah undergraduate student with familiarity with University of Utah policies, procedures and systems.
• Strong work ethic, with excellent writing and creative problems-solving skills.
• Be able to relay complex information to a variety of people while maintaining excellent customer service.
• Sound judgment in handling sensitive and confidential student information.
• Able to work both independently and part of a team and able to maintain positive and collaborative working relationships with colleagues at all levels of the University.
• Experience with Microsoft Office.

Special Instructions Summary

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Are you currently enrolled as an undergraduate student at the University of Utah?
  • Yes
  • No

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]