Admin Support III - Applied Engineering & Transportation Tech

Utah Valley University; Orem (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Utah Valley University seeks an experienced administrative professional to support the Applied Engineering and Transportation Technology department. You will handle budgets, scheduling, records, and event coordination, while mentoring student employees and streamlining processes.

A strong emphasis on organization and customer service ensures efficient operations and high-quality service for faculty, staff, and students.

Qualifications

• Standard high school diploma or equivalent is required.
• Four years of administrative experience in related roles.
• Preferred familiarity with engineering or transportation education settings.

Responsibilities

• Provide advanced, confidential administrative support including correspondence, minutes, and financials.
• Inform students, faculty, and the public about services and respond to information requests.
• Coordinate reports, timecards, hiring paperwork, requisitions, travel requests, budget balances, payroll, and recordkeeping.
• Maintain office inventory, supervise staff as needed, and support events and meetings.
• Perform other job-related duties as assigned.

Skills

Interpersonal skills

Problem-solving

Communication

Confidentiality

Professional demeanor

Customer service

Team coordination

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Word processing

Spreadsheets

Email

Databases

Presentations

Job description

Join Utah Valley University in a dynamic role that plays a key part in supporting the success of students, faculty, and academic programs within Applied Engineering and Transportation Technology. This position offers the opportunity to oversee a wide range of administrative and operational functions, including budget administration, class and facility scheduling, inventory management, recordkeeping, event coordination, and special projects. The role provides meaningful variety, allowing you to apply strong organizational, problem-solving, and leadership skills while contributing to the daily success and long-term goals of the department.

As an integral member of the team, you will work closely with faculty, staff, students, and university partners to ensure efficient operations and exceptional service. This position also offers opportunities to train and mentor student employees and support staff, coordinate impactful events and meetings, and help shape processes that enhance departmental effectiveness. If you thrive in a collaborative environment, enjoy managing various responsibilities, and want to make a visible impact within a growing university community, this role offers a rewarding opportunity to contribute to higher education while continuing to develop your professional expertise.

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas.
• Informs students, faculty, and the public of departmental and university services available and answers incoming requests for information.
• Coordinates the preparation and submission of various reports, including timecards, PAFs, ESAFs, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
• Maintains inventory of office equipment and supplies and administers other office duties as needed, which may include supervision of office support.
• Performs other job-related duties as assigned.

A standard high school diploma or equivalent, plus four years of previous administrative experience with related key roles and responsibilities, is required.

Preferred Qualifications:

• Knowledge of the Engineering or Transportation industry, as well as experience in education administration.
• Associate's degree in business administration or other administrative field.
• Event planner experience.

Knowledge

• Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings or vehicles.

Skills

• Skill in office methods, techniques, practices, and procedures.
• Skill in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.
• Skill in the preparation and interpretation of reports, charts, graphs, and tables.
• Strong interpersonal, problem-solving, and decision-making skills.
• Exceptional customer service orientation and phone etiquette.
• Maintain confidentiality at all times.
• Perform a variety of administrative support duties with minimum supervision.
• Follow oral and written procedures and instructions.
• Communicate effectively, verbally and in writing.
• Must demonstrate the ability to communicate and work effectively with people from a wide range of backgrounds and perspectives
• Maintain confidentiality of highly sensitive information.
• Must demonstrate professional demeanor and poise.

Abilities

• Ability to plan and anticipate potential changes and act accordingly.
• Ability to enact strategic changes affecting multiple stakeholders, including high-level university leadership.