Admin Support III - Applied Engineering

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University seeks an Admin Support III in Applied Engineering and Transportation Technology on the UVU Main Campus in Orem. The role focuses on advanced administrative tasks, budget administration, scheduling, inventory control, and records management to support students, faculty, and programs.

The position emphasizes organizational leadership, confidentiality, and mentoring student employees while collaborating with university partners to maintain efficient operations and exceptional

Qualifications

• High school diploma or equivalent plus four years of administrative experience.
• Experience with budgets, scheduling, inventory, recordkeeping, and payroll processes.
• Ability to maintain confidentiality and handle sensitive information.
• Experience coordinating events and mentoring student employees is a plus.

Responsibilities

• Performs advanced and confidential administrative duties including correspondence, meeting minutes, financials, and policy/procedure knowledge.
• Informs students, faculty, and the public about services and handles information requests.
• Coordinates reports, timecards, requisitions, travel requests, and budget reconciliations; maintains files and payroll processes.
• Maintains inventory and oversees office support and supervision as needed.
• Performs other duties as assigned.

Skills

Interpersonal skills

Problem-solving

Decision-making

Computer skills

Office software

Education

High school diploma or equivalent

Associate's degree in business administration or other administrative field

Job description

Admin Support III - Applied Engineering & TransportationTech

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706601

Closing: 10/14/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Academic Affairs

Position Announcement

Join Utah Valley University in a dynamic role that plays a key partin supporting the success of students, faculty, and academicprograms within Applied Engineering and Transportation Technology.This position offers the opportunity to oversee a wide range ofadministrative and operational functions, including budgetadministration, class and facility scheduling, inventorymanagement, recordkeeping, event coordination, and specialprojects. The role provides meaningful variety, allowing you toapply strong organizational, problem-solving, and leadership skillswhile contributing to the daily success and long-term goals of thedepartment. As an integral member of the team, you will work closely withfaculty, staff, students, and university partners to ensureefficient operations and exceptional service. This position alsooffers opportunities to train and mentor student employees andsupport staff, coordinate impactful events and meetings, and helpshape processes that enhance departmental effectiveness. If youthrive in a collaborative environment, enjoy managing variousresponsibilities, and want to make a visible impact within agrowing university community, this role offers a rewardingopportunity to contribute to higher education while continuing todevelop your professional expertise.

Summary of Responsibilities

• Performs advanced and confidential administrative supportduties, including composing routine correspondence, meetingminutes, financials, and obtaining factual information requiringknowledge of policies/procedures of assigned and work-relatedareas.
• Informs students, faculty, and the public of departmental anduniversity services available and answers incoming requests forinformation.
• Coordinates the preparation and submission of various reports,including timecards, PAFs, ESAFs, new hire paperwork completion andsubmission, requisitions, purchase orders, travel requests, indextracking and reconciliations, budget balances, etc. Establishes,updates, and maintains files, inventories, ordering, receiving,billing, distributing, and reconciling expenditures. Coordinatesthe payroll process, including preparation, submitting, monitoring,and maintaining payroll records.
• Maintains inventory of office equipment and supplies andadministers other office duties as needed, which may includesupervision of office support.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

A standard high school diploma or equivalent, plus four years ofprevious administrative experience with related key roles andresponsibilities, is required.

Preferred Qualifications

• Knowledge of the Engineering or Transportation industry, aswell as experience in education administration.
• Associate's degree in business administration or otheradministrative field.
• Event planner experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketingcommunications, correspondence, and appropriate matters ofetiquette in various settings or vehicles.

Skills

• Skill in office methods, techniques, practices, andprocedures.
• Skill in the use of computers and computer softwareapplications, including word processing, spreadsheets, email,internet, databases, and presentations.
• Skill in the preparation and interpretation of reports, charts,graphs, and tables.
• Strong interpersonal, problem-solving, and decision-makingskills.
• Exceptional customer service orientation and phoneetiquette.
• Maintain confidentiality at all times.
• Perform a variety of administrative support duties with minimumsupervision.
• Follow oral and written procedures and instructions.
• Communicate effectively, verbally and in writing.
• Must demonstrate the ability to communicate and workeffectively with people from a wide range of backgrounds andperspectives
• Maintain confidentiality of highly sensitive information.
• Must demonstrate professional demeanor and poise.

Abilities

• Ability to plan and anticipate potential changes and actaccordingly.
• Ability to enact strategic changes affecting multiplestakeholders, including high-level university leadership.

EEO Statement

UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law.