Academic Program Manager

University of Utah

Campus (IL)

On-site

USD 55,000 - 67,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

The University of Utah’s College of Architecture + Planning seeks an Academic Program Manager to lead college-wide academic initiatives, support student success, scholarships, and strategic programming. Reporting to the Associate Director of Student Services, this role partners with departments, leadership, faculty, and campus partners to deliver operational leadership for student services.

This position focuses on advancing Activate priorities, coordinating academic programs, and ensuring

Qualifications

Bachelor’s degree in Business, Public Administration, or related area plus three years of experience in budget, grant and program management.
Three years of experience in budget, grant and program management or equivalency.
Demonstrated human relations and effective communication skills.

Responsibilities

Collaborate with academic leadership, faculty, and staff to strengthen student support services across the College of Architecture + Planning.
Coordinate regular meetings of Academic Program Managers to foster collaboration, share best practices, and develop graduate student tracking and administrative processes.
Engage with students through surveys, focus groups, and other assessment methods to identify trends, recommend improvements, and enhance the student experience.
Assist departments with permission code tracking, particularly for Design Foundations courses.
Support academic processes including admissions, petitions, exceptions, withdrawals, and approvals.
Manage the College’s semiannual scholarship cycles using Scholarship Universe and serve as the primary liaison with the Scholarship Universe team.
Collaborate with the College budget team to monitor scholarship expenditures and ensure timely distribution of funds.
Maintain scholarship records and establish consistent processes for creating, implementing, and managing scholarship funds.
Supervise the College Honors Graduate Teaching Assistant and coordinate Honors student engagement activities.
Plan and manage college-wide events including Career Expo, end-of-year showcases, graduation, and admissions events.
Support Activate initiatives focused on student access, engagement, belonging, and academic excellence, and monitor outcomes with leadership.

Skills

Budget management

Grant management

Program management

Collaboration

Communication

Education

Bachelor’s degree in Business, Public Administration, or related area

Master’s degree in Higher Education, Student Affairs, or related field

Job description

Monday – Friday, 8 am – 5 pm. Some evenings and weekends may be required with notice.

VP Area

VP Area Academic Affairs

Department

Department 00158 - Coll of Architect & Plan-Dean

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $55,000 - $67,000

Close Date

Close Date 09/07/2026

Priority Review Date (Note - Posting may close at any time)

Priority Review Date (Note - Posting may close at any time) 08/31/2026

Job Summary

The Academic Program Manager supports college-wide academic initiatives, student success, scholarships, and strategic programming within the College of Architecture + Planning (CA+P). Working collaboratively with academic departments, college leadership, faculty, and campus partners, this position provides operational leadership for student support services, helps manage key college events and scholarship processes, and advances strategic initiatives that enhance the student experience.

This position will report to the Associate Director of Student Services.

Responsibilities

Academic Program and Student Support

Collaborate with academic leadership, faculty, and staff to strengthen student support services across the College of Architecture + Planning
Coordinate regular meetings of Academic Program Managers to foster collaboration, share best practices, and develop consistent graduate student tracking and administrative processes
Engage with students through surveys, focus groups, and other assessment methods to identify trends, recommend improvements, and enhance the student experience
Assist departments with permission code tracking, particularly for Design Foundations courses
Support academic processes including admissions, petitions, exceptions, withdrawals, and approvals
Manage the College’s semiannual scholarship cycles using Scholarship Universe
Serve as the primary liaison with the Scholarship Universe team, representing CA+P and ensuring timely completion of application and award processes
Collaborate with the College budget team to monitor scholarship expenditures and ensure timely distribution of funds
Maintain scholarship records and work with college leadership to establish consistent processes for creating, implementing, and managing scholarship funds

Honors Program Support

Supervise the College Honors Graduate Teaching Assistant
Partner with Department Honors Liaisons and the Honors College to support student retention, academic success, and graduation
Coordinate Honors student engagement activities and events

Events and Student Engagement

Under the supervision of the Associate Director of Student Services, plan, coordinate, and manage college-wide events in collaboration with campus and college partners, including:
Annual Career Expo in partnership with U Career Success
End-of-year student showcases for CA+P departments
Graduation and convocation ceremonies
Admissions events such as Life at the U and Choose the U

Strategic Initiatives and College Collaboration

Support implementation of the College’s Activate strategic initiatives focused on student access, engagement, belonging, and academic excellence
Serve as a liaison among department chairs, academic program staff, faculty, and college leadership to advance holistic student success
Monitor and assess Activate-related initiatives by tracking outcomes, developing performance metrics, and preparing reports for college leadership
Develop and implement college-wide practices that align graduate student support and administrative processes with Activate priorities
Participate in Activate planning meetings with the Associate Dean for Academic Affairs, Associate Director of Student Services, and other college leaders as appropriate
Other tasks as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in Business, Public Administration, or related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master’s degree in Higher Education, Student Affairs, Business Administration, or related field.
2+ years of Academic Advising experience
2+ years of experience working at a university/college

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/

A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*)