Office Administrator, III

The Chronicle Of Higher Education, Inc.; Salt Lake City (UT); On-site; USD 52,000 - 60,000; Full time

Job summary

The University of Utah's Department of Geology & Geophysics and the Department of Mining Engineering within the College of Science seek an Office Administrator III. This role provides administrative support, coordinates office operations, and helps connect faculty, students, alumni, and department initiatives.

The successful candidate will manage scheduling, course-related processes, and communications, maintain department websites and social media, and coordinate events, meetings, and vendor

Qualifications

• Equivalency: 1 year of higher education can substitute for 1 year of related work experience.
• Bachelor's degree (or equivalent) required for Office Administrator III.
• Bachelor's degree + 6 years or Master's + 4 years of directly related work experience.

Responsibilities

• Oversee general office operations and ensure smooth daily functioning.
• Coordinate meetings, travel, and communications for leadership.
• Manage department websites and social media to promote programs.
• Support events, onboarding, and administrative tasks across two departments.

Skills

Administrative support

Communication

Stakeholder coordination

Education

Bachelor's degree or equivalent

Master's degree or equivalent

Tools

Microsoft Office

Website maintenance

Social media management

Job description

Office Administrator III

Job Summary

This position provides administrative, communication, and programsupport for the Department of Geology & Geophysics and theDepartment of Mining Engineering within the University of Utah'sCollege of Science. The successful candidate will play a key rolein supporting faculty, students, alumni, and departmentalinitiatives across both academic units.

Office Administrators

Oversee general office operations. Coordinate all aspects of thedaily office environment including, but not limited to, officemaintenance, ordering office supplies, and other duties to ensurethe office operates smoothly and efficiently. Coordinate officeequipment maintenance and initiate facility repair requests withbuilding management and/or outside vendors. Work closely withexecutives and management on coordination of local culture andengagement initiatives including planning and logistics. Act as theface of the office and develop and maintain relationships withbuilding management services, vendors, caterers, and variousinternal departments. Coordinate and schedule internal/externalmeetings, and conference/video calls on behalf of leaders.

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

Responsibilities

Oversee general office operations. Coordinate all aspects of thedaily office environment including, but not limited to, officemaintenance, ordering office supplies, and other duties to ensurethe office operates smoothly and efficiently. Coordinate officeequipment maintenance and initiate facility repair requests withbuilding management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

• Provide administrative support for undergraduate academicprograms, including course scheduling, Coursedog administration,and coordination with academic advising teams.
• Manage departmental forms, workflows, and relatedadministrative processes, ensuring content remains accurate and upto date.
• Maintain and update department websites, social mediaplatforms, and LinkedIn presence to promote programs, events, andaccomplishments.
• Coordinate and support on-campus events, student activities,recruitment initiatives, and community engagement efforts.
• Serve as the department's marketing liaison with the College ofScience and LAS,assisting with promotional materials, branding, andcommunication campaigns.
• Foster and maintain relationships with alumni through outreach,communications, and engagement activities.
• Design, maintain, and update departmental bulletin boards,signage, and informational displays.
• Provide logistical and administrative support for theDistinguished Lecture Series and other special academicevents.
• Support student organizations and volunteer initiatives bycoordinating activities, communications, and event logistics.
• Provide administrative support for faculty committees includingscheduling, agenda preparation, documentation, and follow-upcommunications.
• Manage departmental listservs and serve as listserv moderator,ensuring effective communication with students, faculty, staff,alumni, and external stakeholders.
• Coordinate communications and act as a liaison among faculty,students, advisors, alumni, and university partners.
• Assist with special projects and strategic initiatives asassigned by department leadership.
• This list of responsibilities is not all-inclusive. Additionalduties, projects, and responsibilities may be assigned based on departmentnalneeds and priorities.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

Department may hire employee at one of the following joblevels: Office Administrator, III: Requires a bachelor's(or equivalency) + 6 years or a master's (or equivalency) + 4 yearsof directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN45763B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday – Friday. Some nights and weekends as needed.

Department: 00113 - College of Science-Dean

Location: Campus

Pay Rate Range: 52000-60000

Close Date: 09/30/2026

Open Until Filled: