Admin Support Coordinator

Spectrum Health; Southfield (MI); Vor Ort; USD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Comprehensive benefits package

On-demand pay (Payactiv)

Discounts directory with deals

Identity theft protection

Traditional and Roth retirement plans

Zusammenfassung

Corewell Health Southfield Center is seeking an Administrative Project Coordinator to support the Facilities Planning, Design, and Construction (PDC) department. You will coordinate administrative and financial activities for capital projects, ensure data integrity across systems, and assist in generating project reports and documentation.

The role emphasizes effective communication, documentation management, and routine system checks, with regular day shifts and full-time hours at the

Qualifikationen

• Experience in administrative projects, program management, statistical data collection and analysis.
• Experience in a health care or medical research environment.
• Experience in architecture, design and/or construction environment.

Aufgaben

• Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place.
• Maintains accurate documentation throughout the project lifecycle.
• Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes.
• Supports daily system checks and resolves integration errors.
• Coordinates contract approvals and documentation with Procurement.
• Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
• Enters and updates project cost accounts and assists in generating standard financial and project status reports.
• Supports data entry of project manager hours and payroll accounting, as needed.
• Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications.
• Supports permit tracking and contractor badging processes.
• Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Ausbildung

Associate's degree or equivalent in accounting, project management, business management

Bachelor's degree or equivalent in accounting, project management, business management

Jobbeschreibung

Job Summary Provides comprehensive administrative and project support to the Corewell Health Facilities Planning, Design, and Construction (PDC) department by coordinating administrative and financial activities related to capital projects. This role ensures accurate project setup, maintains data integrity across systems, and facilitates timely processing of project documentation. The coordinator plays a key role in supporting project teams through effective communication, documentation management, and operational coordination.

Essential Functions

• Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place.
• Maintains accurate documentation throughout the project lifecycle.
• Reviews project requests for accuracy and completeness, initiates project setup in appropriate softwares, and ensures proper approvals and financial coding are in place.
• Maintains accurate documentation throughout the project lifecycle.
• Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes.
• Supports daily system checks and resolves integration errors.
• Coordinates contract approvals and documentation with Procurement.
• Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
• Enters and updates project cost accounts and assists in generating standard financial and project status reports.
• Supports data entry of project manager hours and payroll accounting, as needed.
• Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications.
• Supports permit tracking and contractor badging processes.
• Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Qualifications Required

• Associate's degree or equivalent in accounting, project management, business management
• 3 years of relevant experience in administrative/secretarial/clerical and computer skills.
• Experience in working in a high-volume service industry in business or accounting, cash handling, and data systems.
• Bachelor's degree or equivalent - in accounting, project management, business management
• Experience in administrative projects, program management, statistical data collection and analysis.
• Experience in a health care or medical research environment.
• Experience in architecture, design and/or construction environment.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here. On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more! Optional identity theft protection, home and auto insurance Traditional and Roth retirement options with service contribution and match savings Eligibility for benefits is determined by employment type and status

Primary Location: SITE - Corewell Health Southfield Center - 26901 Beaumont Blvd

Department Name: Plan Design Construction - Corporate

Employment Type: Full time

Shift: Day (United States of America)

Weekly Scheduled Hours: 40

Hours of Work: 8 a.m. to 4:30 p.m.

Days Worked: Monday to Friday

Weekend Frequency: N/A

We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.

We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency. Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people—including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post-acute facilities—and Priority Health, a provider-sponsored health plan serving more than 1.2 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.