Admin Support Associate

PeopleAdmin, Inc.; Chapel Hill (NC); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Administrative Support Associate to assist PIs and lab staff. Duties include scheduling, grant preparation, correspondence, requisitions, and travel forms in a hybrid setting.

The role also coordinates cancer center programs, arranges meetings, communicates program activities, coordinates with consultants and advisors, and helps organize events, guest lectures, and research proposals.

Qualifications

• High school diploma or equivalency is required.
• Excellent verbal and written communication skills.
• Familiarity with UNC tenure process for preparing tenure applications/docs.
• Experience with travel arrangements, including the UNC travel system.

Responsibilities

• Assist PIs and lab personnel with scheduling, grants prep, correspondence and letters, requisitions and travel forms.
• Provide program coordination for one or more cancer center research programs.
• Organize program meetings, disseminate program activities and coordinate with consultants/advisors, events, guest speakers and research proposals.

Skills

Verbal communication

Written communication

Travel coordination

Organizational skills

Education

High school diploma or equivalency

Tools

Microsoft Office

UNC travel system

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The position provides assistance to the assigned investigators (PIs) and their laboratory or project personnel. Duties performed are general administrative duties, including scheduling, preparation of grants, correspondence and letters, requisitions, travel forms, etc. This position will also provide program coordination for one or more of the cancer center’s research programs. Duties include organizing program meetings, dissemination/communication of program activities, organizing interactions with program consultants and advisors, program events, guest speakers, and research proposals.

This is a hybrid temporary positions. This position will require working 4 days a week in the office and 1 day a week from home.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• Excellent verbal and written communication skills, with the ability to compose coherent and grammatically correct emails and correspondence
• Familiarity with the UNC tenure process for the purposes of preparing tenure applications and documentation for faculty
• Experience with travel arrangements, including the UNC travel system

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

Required Documents

• Curriculum Vitae / Resume

Optional Documents

• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above
• * Are you proficient with Microsoft Office?
  • Yes
  • No
• * Describe your administrative support experience.

  (Open Ended Question)