Administrative Support Associate

PeopleAdmin, Inc.; Chapel Hill (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Support Associate at UNC Chapel Hill's Department of Radiology will provide essential administrative support to two to three clinical divisions, handling calendars, meeting planning, travel coordination, records management, and correspondence to help the department run smoothly.

Ideal candidates have a high school diploma, strong communication and customer service skills, and experience with Microsoft Office in a fast-paced academic medical environment.

Qualifications

• High school diploma or equivalent.
• Experience in an academic medical setting is preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage faculty calendars and schedule meetings.
• Plan events and travel arrangements.
• Maintain records and departmental files.
• Process budget monitoring and procurement.
• Data entry and correspondence processing.

Skills

Calendar management

Customer service

Office suite proficiency

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow’s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Administrative Support Associate will play a crucial role in providing efficient administrative support to the faculty within the UNC Department of Radiology. The Administrative Support Associate’s primary function will be supporting the faculty from two to three of our clinical divisions. This position will perform various administrative tasks to ensure smooth operations and support the department’s mission. Position duties include, but are not limited to, managing calendars, planning meetings and events, coordinating travel arrangements, maintaining records and files, and processing departmental correspondence. The position will also assist in budget monitoring, procurement activities, and data entry.

This employee will interact with staff, trainees, faculty from other departments, and external stakeholders, demonstrating excellent communication and customer service skills. The employee will be detail-oriented, organized, and multitask in a fast-paced environment using strong computer skills and proficiency in the Microsoft Office suite.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

The preferred candidate will have experiences in an academic setting, be customer service focused, and also have experience with writing complex or comprehensive communications with a high level of clarity.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter

Posting Supplemental Questions

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above
• * Do you have experience working in an academic medical setting?
  • Yes
  • No
• * How many years of Microsoft Office experience do you have?
  • 0-1 years
  • 1-3 years
  • 3-5 years
  • more than 5 years
• * How many years of administrative experience do you have?

  (Open Ended Question)