Admin - Specialist I - SR.

Entergy; New Orleans (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

Entergy is seeking an Admin - Specialist I/Sr to coordinate administrative functions, manage calendars, arrange travel, and support department leadership.

The role includes preparing reports/presentations, handling confidential information, and contributing to special projects as assigned.

Level (I–Sr) depends on background/experience; bachelor's in a technical field or equivalent experience is preferred.

Qualifications

• Bachelor's degree in a technical field (e.g., information systems, accounting, business, finance, economics) or equivalent work experience.
• Experience handling administrative tasks for senior management is a plus.
• Proficiency with CIS and CCS billing systems and Microsoft Office applications required.

Responsibilities

• Provide secretarial and administrative support to department manager; manage calendar and travel arrangements.
• Prepare documents, spreadsheets, presentations, and interoffice correspondence; handle routine documents with minimal direction.
• Manage invoicing, procurement, training records, and records retention compliance; maintain confidentiality.

Skills

Calendar management

Travel coordination

Report preparation

Communication skills

Education

Bachelor's degree (information systems / accounting / business / finance)

Tools

CIS billing system

CCS billing system

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Title:

Admin - Specialist I - SR. Work Place Flexibility: Onsite Legal Entity: Entergy Louisiana, LLC This position can be filled as a Specialist Admin I, II, III or Sr depending upon the candidate’s background/experience.

Job Summary/Purpose

This position will coordinate all administrative functions and provide multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing, and/or updating functionally related reports and records, developing, and/or participating in special projects.

Job Duties/Responsibilities

Provide secretarial and administrative support to department manager. Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, oversee departmental records retention compliance, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum Requirements

Minimum education required of the position Desired: Bachelor's degree in a technical field (e.g., information systems, accounting, business, finance, economics, etc.) or equivalent work experience.

Minimum Experience Required

Specialist-Admin I: 0-2 years of experience Specialist-Admin II: 2-4 years of experience Specialist-Admin III: 4-6 years of experience Specialist-Admin Sr: 6+ years of experience

Minimum knowledge, skills, and abilities required of the position

Must be proficient in CIS and CCS billing systems, have good knowledge of Entergy's rates, regulations, programs and payment options, and understand business processes related to Entergy's regulated companies. Must have the ability to resolve process failures from several groups that touch customer accounts and be a responsible member of a team that ensures the accurate billing of Entergy's electric and gas customers. Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision. Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications. Must possess strong written and oral communication skills and have the ability to develop presentations, including training and meeting materials. Must maintain confidentiality at all times. Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices. Demonstrated maturity in decision making and respect of peers. Working knowledge Microsoft Office toolkit application and Entergy's system applications. Excellent oral and written communication skills required, as well as good analytical and organizational skills. Understand Entergy's rates and regulations and programs and payment options. Understand business processes related to Entergy's regulated companies. Understand Corporate programs and initiatives such as ECI, Shared Values, Code of Integrity, etc.