Executive Assistant

Entergy; New Orleans (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Entergy New Orleans seeks an experienced senior administrative professional to coordinate comprehensive support for the Vice President of Customer Service & Economic Development. You will manage calendars, arrange travel, prepare reports and presentations, and handle various projects with minimal direction.

Key duties include invoice processing, office supply management, and maintaining confidentiality. Strong MS Word, PowerPoint and Excel skills, plus the ability to work independently and with

Qualifications

• Minimum of 8+ years of administrative experience.
• Proficient in Microsoft Word, PowerPoint and Excel.
• Ability to work independently with minimal direction and in teams.

Responsibilities

• Coordinate administrative support to the VP of Customer Service & Economic Development for Entergy New Orleans.
• Manage calendars, schedule events, travel arrangements, meetings, and conference calls.
• Prepare formal correspondence, reports, and presentations with minimal direction.
• Handle invoice processing, supplies procurement, training records, and payroll time input.
• Maintain confidentiality and meet deadlines; coordinate with internal/external contacts.

Skills

Microsoft Word

PowerPoint

Excel

Education

Vocational training or apprenticeship

Tools

Microsoft Word

PowerPoint

Excel

Job description

JOB SUMMARY/PURPOSE

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES

Provide administrative support to Vice President of Customer Service & Economic Development for Entergy New Orleans. Monitor scheduling communications and maintain Vice Presidents calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering. Prepare formal correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers, supervisors, and employees. Process expense reports and input time worked into payroll system. Communicate daily with internal and external business contacts/consultants and ensure successful relationships with those external contacts. Assignments may involve overtime hours. Regular office attendance is essential.

MINIMUM REQUIREMENTS

Minimum education required of the position: Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position: 8+ years

Minimum knowledge, skills and abilities required of the position: Ability to work independently given minimal direction; ability to work in teams is essential. Must be proficient in Microsoft Word, PowerPoint and Excel.