Admin & Ops Assistant (Bookkeeping + QuickBooks)

PROFESSIONAL POOLS & CARE LLC; Hazel Green (AL); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Health, dental & vision insurance

401(k) with company matching

Retirement benefits

Employee discounts

Company-provided training

Job summary

Professional Pools & Care LLC is seeking a dependable Administrative & Operations Assistant in Alabama. Starting pay is $18.00/hour, with higher pay possible based on experience. Part-time to full-time, year-round, with Monday-Friday day shifts.

The role involves organizing financial records, vendor and customer files, and basic QuickBooks entries, while maintaining confidentiality across documents. Ideal candidates are detail-oriented, organized, and able to manage multiple tasks.

Qualifications

• Dependable, punctual, organized, and trustworthy.
• Exceptional attention to detail and accuracy.
• Strong follow-through and time-management skills.
• Comfortable with numbers, invoices, spreadsheets, and financial documentation.
• Must have reliable personal transportation to and from work.
• Previous administrative, bookkeeping, or office experience preferred.

Responsibilities

• Organize and maintain vendor invoices, receipts, statements, and financial records.
• Assist with basic QuickBooks entries and bookkeeping tasks.
• Assist with accounts payable, accounts receivable, and invoice tracking.
• Research missing invoices, payments, documentation, and record discrepancies.
• Organize and maintain customer and pool-project files, including contracts, invoices, change orders, warranties, and supporting documents.
• Maintain vendor and subcontractor records, including Certificates of Insurance and required documentation.
• Follow up on missing invoices, credits, paperwork, signatures, and other information.
• Accurately enter and update information in company software and systems.
• Scan, upload, attach, and electronically file documents.
• Prepare spreadsheets, reports, forms, and checklists.
• Assist with gathering records for our CPA, payroll provider, year-end accounting, and tax preparation.
• Assist ownership with special projects and other administrative needs.
• Maintain strict confidentiality of company, customer, employee, and financial information.

Skills

Attention to detail

Time management

Organization

Independent work

Numerical sensitivity

Tools

QuickBooks

Job description

Professional Pools & Care LLC is seeking a dependable Administrative & Operations Assistant in Alabama. Starting pay is $18.00/hour, with higher pay possible based on experience. Part-time to full-time, year-round, with Monday-Friday day shifts.

The role involves organizing financial records, vendor and customer files, and basic QuickBooks entries, while maintaining confidentiality across documents. Ideal candidates are detail-oriented, organized, and able to manage multiple tasks.