Accounts Payable Coordinator with QuickBooks Desktop Experience

PangeaTwo; Birmingham (AL); On-site; USD 45,000 - 55,000; Full time

Job summary

PangeaTwo in Birmingham, AL is seeking an Accounts Payable Coordinator with QuickBooks Desktop experience to join a well-established physicians group. The role focuses on day-to-day accounting tasks, maintaining accurate financial records, and supporting AP/AR processes in a healthcare setting.

Responsibilities include preparing vendor payments, reconciling vendor accounts, assisting with month-end and year-end closing, bank reconciliations, and handling deposits.

Qualifications

• 3+ years of bookkeeping or accounting experience.
• Experience with QuickBooks Desktop, Excel, and Word.
• Accounts Payable and Accounts Receivable experience required.

Responsibilities

• Perform daily, monthly, quarterly, and annual accounting activities.
• Prepare vendor payments by accruing expenses, obtaining payment approvals, reconciling vendor accounts, and administering payments.
• Assist with month-end and year-end closing processes.
• Receive, code, post, and scan daily deposits.
• Research, track, and resolve accounting discrepancies and documentation issues.
• Prepare and mail A/P checks and maintain scanning priorities.
• Assist with journal entries and bank reconciliations.

Skills

Bookkeeping experience

Attention to detail

Organizational skills

Analytical skills

Problem-solving

Independent worker

Tools

QuickBooks Desktop

Microsoft Excel

Microsoft Word

Job description

Accounts Payable Coordinator with QuickBooks Desktop Experience

Accounts Payable Coordinator with QuickBooks DeskTop Experience
$45K - $55K
Birmingham, AL

We are seeking a detail-oriented and organized Accounts Payable Coordinatorto join a well-established physicians group in Birmingham. This position is responsible for supporting the organization's day-to‑time accounting functions while ensuring the accuracy and integrity of financial records. The ideal candidate will have strong bookkeeping experience, excellent organizational skills, and the ability to work both independently and collaboratively in a fast-paced healthcare environment.

Responsibilities:

• Perform daily, monthly, quarterly, and annual accounting activities
• Prepare vendor payments by accruing expenses, obtaining payment approvals, reconciling vendor accounts, and administering payments
• Provide support for compliance-related activities, including licensing, audits, and 1099 preparation
• Prepare and mail A/P checks while maintaining scanning priorities
• Assist with monthly bank reconciliations
• Receive, code, post, and scan daily deposits
• Prepare and maintain accounting documents and financial records
• Assist with journal entries
• Research, track, and resolve accounting discrepancies and documentation issues
• Assist with month-end and year-end closing processes
• Perform additional accounting and administrative duties as assigned

Qualifications:

• 3+ years of bookkeeping or accounting experience
• Experience with QuickBooks Desktop, Microsoft Excel, and Microsoft Word
• Accounts Payable and Accounts Receivable experience required
• Strong understanding of accounting principles
• Excellent attention to detail and ability to meet deadlines
• Strong organizational, analytical, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to work independently and as part of a collaborative team