Admin & Office Support Specialist — Training Provided

NV5; Norman (OK); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

401(k) plan and Paid Holidays

Paid Time Off

Job summary

NV5 is seeking an office/clerical associate to support daily operations, answer calls, handle checks via Quicken/QuickBooks, and balance statements. You will assist with scheduling and mail, while maintaining confidentiality and professionalism.

The role requires phonetic communication in English, basic MS Office skills, and a high school diploma, with training provided to ensure accuracy and efficiency in a collaborative team environment.

Qualifications

• Completion of High School Diploma or GED.
• Minimum one year of office/clerical experience.
• Strong written and spoken English.
• Proficiency with MS Word, Excel, Outlook.
• Basic bookkeeping skills.
• Familiarity with Quicken or QuickBooks.
• Willingness to pass a background check.

Responsibilities

• Answer inbound calls and route to staff; update phone list and voicemail.
• Write municipal fee checks and balance monthly bank statements.
• Track credit card transactions and assist with scheduling interviews.
• Scan checks and distribute documents via USPS/FedEx.
• Receive, sort, and distribute daily mail; manage office supplies.
• Provide general support to management and maintain confidentiality.

Skills

English fluency

MS Word

Excel

Outlook

Bookkeeping basics

Quicken/QuickBooks

Phone etiquette

Confidentiality

Independent worker

Background check

Professional demeanor

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Quicken

QuickBooks

Job description

NV5 is seeking an office/clerical associate to support daily operations, answer calls, handle checks via Quicken/QuickBooks, and balance statements. You will assist with scheduling and mail, while maintaining confidentiality and professionalism.

The role requires phonetic communication in English, basic MS Office skills, and a high school diploma, with training provided to ensure accuracy and efficiency in a collaborative team environment.