Administrative Assistant

NV5; Norman (OK); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

401(k) plan and Paid Holidays

Paid Time Off

Job summary

NV5 is seeking an office/clerical associate to support daily operations, answer calls, handle checks via Quicken/QuickBooks, and balance statements. You will assist with scheduling and mail, while maintaining confidentiality and professionalism.

The role requires phonetic communication in English, basic MS Office skills, and a high school diploma, with training provided to ensure accuracy and efficiency in a collaborative team environment.

Qualifications

• Completion of High School Diploma or GED.
• Minimum one year of office/clerical experience.
• Strong written and spoken English.
• Proficiency with MS Word, Excel, Outlook.
• Basic bookkeeping skills.
• Familiarity with Quicken or QuickBooks.
• Willingness to pass a background check.

Responsibilities

• Answer inbound calls and route to staff; update phone list and voicemail.
• Write municipal fee checks and balance monthly bank statements.
• Track credit card transactions and assist with scheduling interviews.
• Scan checks and distribute documents via USPS/FedEx.
• Receive, sort, and distribute daily mail; manage office supplies.
• Provide general support to management and maintain confidentiality.

Skills

English fluency

MS Word

Excel

Outlook

Bookkeeping basics

Quicken/QuickBooks

Phone etiquette

Confidentiality

Independent worker

Background check

Professional demeanor

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Quicken

QuickBooks

Job description

Position Summary

NV5 delivers technology-enabled engineering, consulting, and geospatial solutions that help clients plan, design, and optimize infrastructure, buildings, utilities, and environmental systems. We bring together technical expertise, data, and innovative thinking to create resilient, high-performance assets. As part of TiC Solutions, alongside Acuren, we share a purpose: to shape and strengthen the physical world.

Our work starts with our people. We invest in their growth and never compromise on safety. We work as one team across disciplines and geographies, bringing diverse perspectives and a shared purpose to complex challenges.

At NV5, we take pride in high-quality work that creates lasting value for our clients. We challenge the status quo, continuously improve, and turn insight into smarter designs, plans, and solutions. Join us to contribute your expertise and collaborate with our teams to help shape the infrastructure and systems the world relies on.

Responsibilities

• Answers majority of inbound calls and routes them as needed to other staff; keeps track of employee extensions and updates phone list and voice mail as needed, provides on-site office support for remote work force.
• Write municipal fee checks using Quicken software
• Balance monthly bank statement
• Track credit card transactions
• Assist with scheduling interviews
• Scans municipality fee checks and prepares checks and documents for distribution via USPS or FedEx.
• Receives weekly reimbursement check and makes deposit at local bank.
• Scans information regarding any voided checks and routes to supervisor.
• Receives, sorts, scans and distributes daily mail received via USPS, FedEx and UPS.
• Receives returned company equipment and supplies from staff members, routes company property forms to appropriate supervisor.
• Inventories office supplies and submits requests to order supplies as needed, receives and stores incoming supplies.
• Provide support to management by performing various related office duties as assigned

Requirements

• Proficient in oral and written English language, reasonable spelling/grammar proficiency
• Basic knowledge of Microsoft Office applications including MS Word, Excel & Outlook
• Basic bookkeeping skills
• Basic proficiency with Quicken, Quickbooks or similar software
• Comfortable with inbound/outbound phone calls
• Aptitude to understand policies/procedures/protocols relating to business and maintain confidentiality
• Ability to work independently
• Ability to pass a background check
• Completion of High School Diploma/GED and minimum one year office/clerical experience
• Willingness to be prompt and dependable
• Professional demeanor

Benefits

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

• Competitive Salary
• Medical, dental, and supplemental insurance
• Employee Assistance Program
• Company paid Life & AD&D
• Company paid Disability
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Industry experience not required; we have a specialized, ground-up training program. Environment is supportive, communicative and team oriented.

*Assumes successful completion of training and continued employment with NV5 Zoning

Compensation: Starting compensation of $31,200 annually with increase to $34,320 after 6 months*.

After 6 months' employment, your initial training will be completed, and further changes are dependent upon job duties, performance and length of service.

*Assumes successful completion of training and continued employment with NV5 Zoning

Company Overview

NV5 delivers technology-enabled engineering, consulting, and geospatial solutions that help clients plan, design, and optimize infrastructure, buildings, utilities, and environmental systems. We bring together technical expertise, data, and innovative thinking to create resilient, high-performance assets. As part of TiC Solutions, alongside Acuren, we share a purpose: to shape and strengthen the physical world.

Our work starts with our people. We invest in their growth and never compromise on safety. We work as one team across disciplines and geographies, bringing diverse perspectives and a shared purpose to complex challenges.

At NV5, we take pride in high-quality work that creates lasting value for our clients. We challenge the status quo, continuously improve, and turn insight into smarter designs, plans, and solutions. Join us to contribute your expertise and collaborate with our teams to help shape the infrastructure and systems the world relies on.