Administrative Assistant

Acuren; Norman (OK); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Competitive Salary

Medical, dental, and supplemental-ins

Employee Assistance Program

Company paid Life & AD&D

Company paid Disability

401K Plan

Paid Holidays

Paid Time Off

Job summary

NV5, in Oklahoma/Norman area, is seeking an administrative support professional to handle a high-volume front desk and clerical tasks. The role includes answering calls, basic bookkeeping, mail distribution, scheduling, and light finance-related duties as part of a larger project team.

Responsibilities cover checking bank statements, processing checks, and assisting management with general office duties. Training provided; safety and teamwork emphasized.

Qualifications

• High School Diploma or GED required.
• Minimum one year of office/clerical experience.
• Basic bookkeeping experience helpful.
• Ability to pass a background check.
• Excellent written and spoken English.

Responsibilities

• Answers majority of inbound calls and routes them as needed to other staff; keeps track of employee extensions and updates phone list and voice mail as needed, provides on-site office support for remote work force.
• Write municipal fee checks using Quicken software
• Balance monthly bank statement
• Track credit card transactions
• Assist with scheduling interviews
• Scans municipality fee checks and prepares checks and documents for distribution via USPS or FedEx.
• Receives weekly reimbursement check and makes deposit at local bank.
• Scans information regarding any voided checks and routes to supervisor.
• Receives, sorts, scans and distributes daily mail received via USPS, FedEx and UPS.
• Receives returned company equipment and supplies from staff members, routes company property forms to appropriate supervisor.
• Inventories office supplies and submits requests to order supplies as needed, receives and stores incoming supplies.
• Provide support to management by performing various related office duties as assigned

Skills

English proficiency

Phone handling

Independent worker

Confidentiality

Professional demeanor

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Quicken/QuickBooks

Job description

Position Summary

NV5 delivers technology-enabled engineering, consulting, and geospatial solutions that help clients plan, design, and optimize infrastructure, buildings, utilities, and environmental systems. We bring together technical expertise, data, and innovative thinking to create resilient, high-performance assets. As part of TiC Solutions, alongside Acuren, we share a purpose: to shape and strengthen the physical world.

Our work starts with our people. We invest in their growth and never compromise on safety. We work as one team across disciplines and geographies, bringing diverse perspectives and a shared purpose to complex challenges.

At NV5, we take pride in high-quality work that creates lasting value for our clients. We challenge the status quo, continuously improve, and turn insight into smarter designs, plans, and solutions. Join us to contribute your expertise and collaborate with our teams to help shape the infrastructure and systems the world relies on.

Responsibilities

• Answers majority of inbound calls and routes them as needed to other staff; keeps track of employee extensions and updates phone list and voice mail as needed, provides on-site office support for remote work force.
• Write municipal fee checks using Quicken software
• Balance monthly bank statement
• Track credit card transactions
• Assist with scheduling interviews
• Scans municipality fee checks and prepares checks and documents for distribution via USPS or FedEx.
• Receives weekly reimbursement check and makes deposit at local bank.
• Scans information regarding any voided checks and routes to supervisor.
• Receives, sorts, scans and distributes daily mail received via USPS, FedEx and UPS.
• Receives returned company equipment and supplies from staff members, routes company property forms to appropriate supervisor.
• Inventories office supplies and submits requests to order supplies as needed, receives and stores incoming supplies.
• Provide support to management by performing various related office duties as assigned

Requirements

• Proficient in oral and written English language, reasonable spelling/grammar proficiency
• Basic knowledge of Microsoft Office applications including MS Word, Excel & Outlook
• Basic bookkeeping skills
• Basic proficiency with Quicken, Quickbooks or similar software
• Comfortable with inbound/outbound phone calls
• Aptitude to understand policies/procedures/protocols relating to business and maintain confidentiality
• Ability to work independently
• Ability to pass a background check
• Completion of High School Diploma/GED and minimum one year office/clerical experience
• Willingness to be prompt and dependable
• Professional demeanor

Benefits

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

• Competitive Salary
• Medical, dental, and supplemental insurance
• Employee Assistance Program
• Company paid Life & AD&D
• Company paid Disability
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Industry experience not required; we have a specialized, ground‑up training program. Environment is supportive, communicative and team oriented.

*Assumes successful completion of training and continued employment with NV5 Zoning

Compensation: Starting compensation of $31,200 annually with increase to $34,320 after 6 months*.

After 6 months' employment, your initial training will be completed, and further changes are dependent upon job duties, performance and length of service.

*Assumes successful completion of training and continued employment with NV5 Zoning

Company Overview

NV5 delivers technology-enabled engineering, consulting, and geospatial solutions that help clients plan, design, and optimize infrastructure, buildings, utilities, and environmental systems. We bring together technical expertise, data, and innovative thinking to create resilient, high-performance assets. As part of TiC Solutions, alongside Acuren, we share a purpose: to shape and strengthen the physical world.

Our work starts with our people. We invest in their growth and never compromise on safety. We work as one team across disciplines and geographies, bringing diverse perspectives and a shared purpose to complex challenges.

At NV5, we take pride in high-quality work that creates lasting value for our clients. We challenge the status quo, continuously improve, and turn insight into smarter designs, plans, and solutions. Join us to contribute your expertise and collaborate with our teams to help shape the infrastructure and systems the world relies on.