Administrative Assistant: Front‑Office & Operations Support

Acuren; Norman (OK); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Competitive Salary

Medical, dental, and supplemental-ins

Employee Assistance Program

Company paid Life & AD&D

Company paid Disability

401K Plan

Paid Holidays

Paid Time Off

Job summary

NV5, in Oklahoma/Norman area, is seeking an administrative support professional to handle a high-volume front desk and clerical tasks. The role includes answering calls, basic bookkeeping, mail distribution, scheduling, and light finance-related duties as part of a larger project team.

Responsibilities cover checking bank statements, processing checks, and assisting management with general office duties. Training provided; safety and teamwork emphasized.

Qualifications

• High School Diploma or GED required.
• Minimum one year of office/clerical experience.
• Basic bookkeeping experience helpful.
• Ability to pass a background check.
• Excellent written and spoken English.

Responsibilities

• Answers majority of inbound calls and routes them as needed to other staff; keeps track of employee extensions and updates phone list and voice mail as needed, provides on-site office support for remote work force.
• Write municipal fee checks using Quicken software
• Balance monthly bank statement
• Track credit card transactions
• Assist with scheduling interviews
• Scans municipality fee checks and prepares checks and documents for distribution via USPS or FedEx.
• Receives weekly reimbursement check and makes deposit at local bank.
• Scans information regarding any voided checks and routes to supervisor.
• Receives, sorts, scans and distributes daily mail received via USPS, FedEx and UPS.
• Receives returned company equipment and supplies from staff members, routes company property forms to appropriate supervisor.
• Inventories office supplies and submits requests to order supplies as needed, receives and stores incoming supplies.
• Provide support to management by performing various related office duties as assigned

Skills

English proficiency

Phone handling

Independent worker

Confidentiality

Professional demeanor

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Quicken/QuickBooks

Job description

NV5, in Oklahoma/Norman area, is seeking an administrative support professional to handle a high-volume front desk and clerical tasks. The role includes answering calls, basic bookkeeping, mail distribution, scheduling, and light finance-related duties as part of a larger project team.

Responsibilities cover checking bank statements, processing checks, and assisting management with general office duties. Training provided; safety and teamwork emphasized.