Admin & Inventory Coordinator - Dispatch, Invoicing

Amano McGann; Woburn (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Long-Term Disability Insurance

Health Savings Accounts

Flexible Spending Accounts

Short Term Disability

Life Insurance

Paid Time Off

401k Match

Job summary

Amano McGann seeks an organized administrative specialist in Massachusetts to support the Branch Office. You will handle inbound calls, enter service requests in Microsoft Dynamics GP, dispatch technicians, manage shipping/receiving and invoicing, and maintain inventory with accuracy.

Strong written and verbal communication, proficiency in Microsoft Office and Dynamics, and the ability to multi-task in a fast-paced environment are essential.

Qualifications

• Excellent customer service orientation and communication skills.
• Ability to multi-task in a fast-paced environment and maintain accuracy.
• Proficient with inventory control and general office procedures.
• Ability to learn new software and product lines quickly.

Responsibilities

• Answer incoming phone calls and address callers' needs or route as necessary.
• Enter service calls into Microsoft Dynamics (GP) and dispatch Field Service Technicians.
• Open, sort, and distribute correspondence and inventory; maintain filing system.
• Process shipping/receiving, invoicing, and collections; support office personnel and technical staff.
• Maintain in-house inventory and ensure accurate accounting of stock.

Skills

Customer service

Communication

Multitasking

Organizational skills

Team player

Problem solving

Learn new software

Tools

Microsoft Dynamics

Microsoft Office

Job description

Amano McGann seeks an organized administrative specialist in Massachusetts to support the Branch Office. You will handle inbound calls, enter service requests in Microsoft Dynamics GP, dispatch technicians, manage shipping/receiving and invoicing, and maintain inventory with accuracy.

Strong written and verbal communication, proficiency in Microsoft Office and Dynamics, and the ability to multi-task in a fast-paced environment are essential.