Admin II Correspondence

Maximus; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Maximus is seeking an Administrative / Accounting Assistant to support daily office and accounting operations. You will handle AP/AR, data entry, and maintain financial records, contributing to smooth month-end close.

The ideal candidate has 1–2 years in administrative or accounting roles, proficiency with QuickBooks and Excel, and strong organizational skills. Bilingual in Spanish and English is a plus.

Qualifications

• 1–2 years in administrative or accounting roles.
• Proficiency with QuickBooks or similar software.
• Strong Excel and Office skills; meticulous attention to detail.
• Bilingual in Spanish and English.

Responsibilities

• Provide administrative support to management and office staff.
• Process accounts payable and accounts receivable accurately and timely.
• Perform data entry and maintain financial and office records.
• Review invoices, expense reports, and other financial documents for accuracy.
• Assist with bank and credit card reconciliations.
• Support payroll processing and other accounting functions as needed.
• Maintain organized filing systems (electronic and physical).
• Answer phones, respond to emails, and assist customers and vendors professionally.
• Prepare reports, spreadsheets, and correspondence using Microsoft Office.
• Assist with month-end closing activities and other office projects.

Skills

Administrative support

Attention to detail

Microsoft Excel

Communication skills

Bilingual Spanish & English

Education

High school diploma or equivalent

Associate degree in Accounting / Business Admin

Tools

QuickBooks

Microsoft Excel

Microsoft Office Suite

Job description

Administrative / Accounting Assistant

We are seeking a reliable and detail-oriented Administrative / Accounting Assistant to support daily office and accounting operations. If you have experience with administrative tasks, bookkeeping, and providing excellent organizational support, we encourage you to apply.

Responsibilities

• Provide administrative support to management and office staff
• Process accounts payable and accounts receivable transactions accurately and in a timely manner
• Perform data entry and maintain accurate financial and office records
• Review invoices, expense reports, and other financial documents for accuracy
• Assist with bank and credit card reconciliations
• Support payroll processing and other accounting functions as needed
• Maintain organized electronic and physical filing systems
• Answer phones, respond to emails, and assist customers and vendors professionally
• Prepare reports, spreadsheets, and correspondence using Microsoft Office
• Assist with month-end closing activities and other office projects as assigned

Qualifications

• 1-2 years of experience in an administrative assistant, accounting assistant, bookkeeping, or related office support role
• Proficiency in QuickBooks or similar accounting software
• Strong working knowledge of Microsoft Excel and Microsoft Office Suite
• Excellent organizational skills with strong attention to detail
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Positive attitude, dependable work ethic, and willingness to learn
• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, or related field preferred
• Bilingual in Spanish and English