Admin/Financial Assistant

University of Vermont Medical Center; South Burlington (VT); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Vermont Medical Center seeks an experienced administrative professional to provide high-level support to the Director of Primary Care Internal Medicine, Family Medicine and Pediatrics. The role processes payables, tracks budgets, and serves as a liaison to physicians and staff.

You'll manage calendars in Outlook, generate minutes, and prepare communications with discretion and confidentiality.

Qualifications

• Experience providing admin support to leadership.
• Proven ability to manage calendars (Outlook) and coordinate meetings.
• Excellent written and verbal communication; discreet and confidential.
• Self-motivated with ability to complete projects independently.

Responsibilities

• Process payables for the department.
• Track internal accounts and expenses against budgets.
• Serve as liaison to physicians and staff on CME and budget issues.
• Provide administrative support to Health Care Service leadership, including the director and assistant director.

Skills

Administrative support

Communication

Discretion

Confidentiality

Education

Associate degree in business, office management, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Position Summary:

This is a unique position which provides high level administrative and financial support to the Director of Primary Care Internal Medicine, Family Medicine and Pediatrics within the Medical Group at UVMMC. This individual works closely with the Director to process all payables for the respective department,identifying expenses that lie outside of established budgetary parameters. He or she also serves as a resource/liaison to physicians and staff on CME and budgetary issues, processes payables forUVMMC and tracks multiple internal accounts. The person is expected to track internal accounts, and be an excellent communicator. The Assistant provides administrative support to Health Care Service leadership including the director and assistant director.

Education:

Associate degree in business, office management, or related field, and/or equivalent combination of education and work experience.

Experience:

Qualified applicants will have experience providing administrative support to leadership sufficient to demonstrate advanced administrative skills. Mustbe a master of the calendar functionality in outlook and have strongWord/Excel/PowerPointabilities. Proven ability to independently complete a project given appropriate resources and anticipate next steps will be crucial to success in this role. Must have experience taking minutes, along with proven written and verbal communication skills. The incumbent will possess a discreet, professional demeanor. Reliable, trustworthy, able to handle confidential material or information in a sensitive manner.