Administrative Assistant – QuickBooks & Back-Office Pro

Sulekha.com New Media Pvt Ltd; Woodbridge Township (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Sulekha.com New Media Pvt Ltd in Colonia, NJ is seeking an Administrative Assistant to support daily operations. You will handle emails, calls, bill entry, and back-office tasks using QuickBooks and CStore-like software.

You will reconcile invoices, prepare reports, organize files, and assist with scheduling and vendor paperwork. Strong organization, communication, and MS Office skills are essential for success in this role.

Qualifications

• Experience with QuickBooks for AP/AR and basic bookkeeping.
• Knowledge of CStore or similar fuel/back-office software.
• Strong organizational and multitasking abilities.
• Good communication skills, both written and verbal.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to handle sensitive documents and work independently.

Responsibilities

• Handle daily communication including emails, phone calls, and follow-ups.
• Enter bills, match invoices, and assist with A/P and A/R tasks in QuickBooks.
• Update and maintain CStore back-office reports, including fuel inventory, pricing, sales, and deliveries.
• Reconcile fuel deliveries, BOLs, invoices, and transport charges.
• Organize and maintain digital and physical filing systems for invoices, contracts, and compliance documents.
• Prepare spreadsheets, reports, and summaries for management.
• Assist with scheduling, calendar coordination, and administrative support tasks.
• Manage vendor paperwork, credit forms, and customer documentation.
• Perform general office duties and support operational needs as required.

Skills

Strong organizational skills

Multitasking

Communication skills

Tools

QuickBooks

CStore back-office software

Microsoft Office

Job description

Sulekha.com New Media Pvt Ltd in Colonia, NJ is seeking an Administrative Assistant to support daily operations. You will handle emails, calls, bill entry, and back-office tasks using QuickBooks and CStore-like software.

You will reconcile invoices, prepare reports, organize files, and assist with scheduling and vendor paperwork. Strong organization, communication, and MS Office skills are essential for success in this role.