Admin Executive - Japanese Speaking

Ideals Recruitment Pte Ltd; Cogan Station (PA); On-site; USD 31,000 - 38,000; Full time

Job summary

Ideals Recruitment Pte Ltd is seeking a capable administrator to liaise with Japan HQ, translate documents, and coordinate administrative tasks between the Singapore office and HQ.

The role requires a Diploma in Business Administration, 2-3 years of admin experience, and fluency in spoken and written Japanese. Working days are Mon-Fri, with location at Commonwealth.

Qualifications

• Diploma or equivalent in Business Administration, Management, or a related discipline.
• Minimum 2-3 years of administrative or coordination experience preferred.
• Experience in document control, reporting or corporate administration is preferred.
• Good command of spoken and written Japanese is required to liaise with the Japan HQ.

Responsibilities

• Communicate with Japan HQ on administrative and documentation matters.
• Translate and review routine documents, emails, forms, and instructions to ensure accurate communication between the Singapore office and HQ.
• Provide general administrative support, including preparing reports, presentations, meeting materials, records, and correspondence.
• Coordinate meetings and internal administrative matters, including scheduling, documentation, minutes, and follow-ups with stakeholders.
• Maintain proper document control, records, databases, and filing systems while supporting ad-hoc projects and other duties assigned by management or HQ.

Skills

Japanese language

Education

Diploma in Business Administration

Job description

Well-established Company

Salary package: $3500 - $4300

Working Day: Mon to Fri | 8.30am - 5.30pm

Work Location: Commonwealth

Good spoken and written Japanese

Responsibilities

• Communicate with Japan HQ on administrative and documentation matters.
• Translate and review routine documents, emails, forms, and instructions to ensure accurate communication between the Singapore office and HQ.
• Provide general administrative support, including preparing reports, presentations, meeting materials, records, and correspondence.
• Coordinate meetings and internal administrative matters, including scheduling, documentation, minutes, and follow-ups with stakeholders
• Maintain proper document control, records, databases, and filing systems while supporting ad-hoc projects and other duties assigned by management or HQ.

Requirement

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Minimum 2-3 years of administrative or coordination experience preferred.
• Experience in document control, reporting or corporate administration is preferred.
• Good command of spoken and written Japanese is required to liaise with the Japan HQ.

Only shortlisted candidates will be contacted.

EA License No: 14C7121

Registration No: R2196673

Mui Jia Rong (Darren Mui)