Admin Cum Receptionist – Office Management and Visitor Handling

The Elite Job; Austin (TX); On-site; Full time

Benefits offered by this job

Competitive salary package

Health insurance and wellness benefits

Paid leaves and public holiday entitlements

Professional development and on-the-job training

Dynamic and inclusive office culture

Job summary

A leading financial institution in Austin is seeking a proactive Admin Cum Receptionist to manage front desk operations and provide vital administrative support. You will represent the company at the front desk, assisting with daily office tasks and client interactions. The role requires strong communication skills, proficiency in Microsoft Office, and an organized mindset. This is a full-time position offering competitive benefits.

Qualifications

• 1 to 3 years of experience in a front desk, receptionist, or administrative role.
• Ability to handle multiple tasks and prioritize effectively.
• Professional appearance and customer-oriented mindset.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous manner.
• Handle incoming phone calls, emails, and courier deliveries.
• Manage front desk and reception area to ensure a welcoming space.

Skills

Strong written and verbal communication skills in English

Proficient in Microsoft Office

Excellent time management and organizational skills

Courteous demeanor

Education

High school diploma or equivalent

Degree in Business Administration or related field

Job description

Job Summary:

The Elite Job is seeking a well-organized and proactive Admin Cum Receptionist to manage front desk operations and provide essential administrative support. As the first point of contact for visitors and clients, you will represent the company with professionalism and warmth. You will also assist with day-to-day office tasks, ensuring smooth internal communication, document control, and scheduling. This role is ideal for someone who enjoys both administrative duties and client-facing responsibilities.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Handle incoming phone calls, emails, and courier deliveries, redirecting them appropriately.
• Manage front desk and reception area to ensure a welcoming and organized space.
• Maintain meeting room calendars and support scheduling and logistics.
• Maintain visitor records and issue ID passes where necessary.
• Coordinate office maintenance requests, stationery procurement, and vendor management.
• Perform basic clerical duties such as filing, scanning, photocopying, and maintaining documents.
• Support HR and Admin departments with routine documentation and coordination.
• Prepare and maintain reports related to attendance, inventory, and front desk logs.
• Assist with event coordination, meeting preparations, and hospitality arrangements.

Required Skills and Qualifications:

• High school diploma or equivalent; a degree in Business Administration or related field is preferred.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Professional appearance, attitude, and a customer-oriented mindset.
• Excellent time management and organizational skills.
• Ability to handle multiple tasks and prioritize effectively.
• Courteous demeanor with strong interpersonal abilities.

Experience:

• 1 to 3 years of experience in a front desk, receptionist, or administrative role.
• Prior experience in a corporate office environment is an added advantage.

Working Hours:

• Full-time: Monday to Saturday
• Timings: 9:30 AM – 6:30 PM
• Occasional overtime may be required for events or high-priority tasks.

Knowledge, Skills, and Abilities:

• Knowledge of office management systems and procedures.
• Ability to maintain confidentiality and discretion.
• Familiarity with visitor management systems and basic office equipment.
• Positive attitude and team-player mentality.
• Attention to detail and ability to maintain accurate records.

Benefits:

• Competitive salary package.
• Health insurance and wellness benefits.
• Paid leaves and public holiday entitlements.
• Professional development and on-the-job training.
• Dynamic and inclusive office culture.

Why Join The Elite Job?

At The Elite Job, we believe in fostering a workplace that values initiative, reliability, and a welcoming attitude. We offer a supportive work environment, opportunities for growth, and a chance to be part of a professional team where your contribution truly matters. Join us and take the next step in your administrative career with a company that respects your skills and values your presence.

How to Apply:

Interested candidates are encouraged to send their updated resume along with a cover letter to us with the subject line: Application for Admin Cum Receptionist.
Only shortlisted candidates will be contacted for further rounds.