Administrative Coordinator - UPMC Shadyside

UPMC; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

UPMC Shadyside is seeking a full-time Administrative Coordinator to support the Respiratory and Nursing Administration teams. The role coordinates complex administrative workflows, prepares reports, and assists in meetings and presentations to enhance hospital operations.

With responsibility for scheduling, communications, and data analysis, you will contribute to efficiency and support hospital-wide initiatives. The position emphasizes fast-paced, high-impact work aligned with department goals.

Responsibilities

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

Job description

UPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Respiratory and Nursing Administration team.

About the Position:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to the Shadyside Respiratory and Nursing Administration teams. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, auditing & analytical reporting, managing phone lines, billing reconciliation and organizing key meetings.

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)