Senior Administrative Assistant - Exec Support & Planning

UPMC; Pittsburgh (Allegheny County); On-site; USD 47,000 - 65,000; Full time

Job summary

UPMC Children's Hospital of Pittsburgh is seeking a Senior Administrative Assistant to support a department on the CHP Main Campus in Pittsburgh. This full-time role sits in the Faculty Pavilion, with daytime hours, Monday through Friday, providing critical clerical support and coordination for leadership and staff.

Responsibilities include drafting correspondence, coordinating calendars and travel, planning conferences, generating reports, and maintaining budgets and expense reports.

Qualifications

• High school diploma or equivalent is required.
• Five years of experience in an increasingly responsible administrative support role.
• Advanced skills in word processing, email/calendar, spreadsheets, presentations, and databases.

Responsibilities

• Provides input to presentations and other department work.
• Develops and sends correspondence on behalf of department and department head.
• Plans conferences for department and department head.
• Provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar and schedules meetings, venues, and catering as needed.
• Maintains accounting and budget records including expense reports.
• May arrange travel.
• Develops reports for executives and analyzes complex information to identify trends.
• Reviews procedures to improve efficiency.

Skills

Word processing

Email/calendar

Spreadsheet

Presentations

Database software

Education

High school diploma or equivalent

Job description

UPMC Children's Hospital of Pittsburgh is seeking a Senior Administrative Assistant to support a department on the CHP Main Campus in Pittsburgh. This full-time role sits in the Faculty Pavilion, with daytime hours, Monday through Friday, providing critical clerical support and coordination for leadership and staff.

Responsibilities include drafting correspondence, coordinating calendars and travel, planning conferences, generating reports, and maintaining budgets and expense reports.