Executive Administrative Assistant

AppleOne Employment Services; Murrieta (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Temp-to-hire

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Murrieta, CA is seeking an experienced Executive Administrative Assistant to support the CEO and oversee front-office operations in a professional, detail-oriented environment. This temp-to-hire role requires 6–10 years of EA or senior admin experience, proficiency with Outlook, Word, and Excel, and strong written communication, discretion, and organizational skills.

You will manage calendars, screens calls, greet visitors, prepare correspondence, and coordinate

Qualifications

• Provide direct executive administrative support to the CEO.
• Manage executive calendar coordination, correspondence, and follow-up.
• Support front-office reception, phone screening, visitor greeting, and office administration.
• Coordinate communication with consultants, engineers, attorneys, and government agencies.
• Recent experience working in the land development industry is required.
• 6-10 years of executive assistant, senior administrative, or closely related office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong written communication skills with the ability to prepare professional letters, emails, and documents.
• Excellent organization, time management, attention to detail, and follow-through.
• Professional telephone etiquette and strong interpersonal skills.
• Ability to handle confidential information with discretion and sound judgment.
• Dependable, mature, and comfortable working in a small professional office environment.

Responsibilities

• Manage the CEO's calendar, appointments, correspondence, and daily administrative priorities.
• Answer and screen incoming phone calls, greet visitors, and maintain a professional front-office presence.
• Prepare polished letters, emails, documents, reports, and other business communications.
• Coordinate meetings, track follow-up items, and communicate with consultants, engineers, attorneys, and government agencies.
• Maintain organized electronic and paper files related to office operations and land development projects.
• Assist with general office administration, project follow-up, and confidential executive support tasks.

Skills

Executive support

Calendar management

Front office

Outlook

Word

Excel

Professional communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Summary

A stable, established land development company in the Murrieta/Temecula area is seeking an experienced Executive Administrative Assistant to support the CEO while also managing professional front-office and receptionist responsibilities. This temp-to-hire opportunity is ideal for a highly organized administrative professional with recent land development industry experience.

This role offers the opportunity to work closely with executive leadership in a small, professional office environment where accuracy, discretion, communication, and follow-through are highly valued. The right candidate will enjoy being a trusted point of contact for the CEO, internal staff, consultants, engineers, attorneys, government agencies, visitors, and callers.

Key Responsibilities

• Manage the CEO's calendar, appointments, correspondence, and daily administrative priorities.
• Answer and screen incoming phone calls, greet visitors, and maintain a professional front-office presence.
• Prepare polished letters, emails, documents, reports, and other business communications.
• Coordinate meetings, track follow-up items, and communicate with consultants, engineers, attorneys, and government agencies.
• Maintain organized electronic and paper files related to office operations and land development projects.
• Assist with general office administration, project follow-up, and confidential executive support tasks.

Compensation and Benefits

• Pay: $28.00 to $33.00 per hour.
• Employment type: Temp-to-hire.
• Location: Murrieta, CA.

Required Qualifications and Skills

• Provide direct executive administrative support to the CEO.
• Manage executive calendar coordination, correspondence, and follow-up.
• Support front-office reception, phone screening, visitor greeting, and office administration.
• Coordinate communication with consultants, engineers, attorneys, and government agencies.
• Recent experience working in the land development industry is required.
• 6-10 years of executive assistant, senior administrative, or closely related office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong written communication skills with the ability to prepare professional letters, emails, and documents.
• Excellent organization, time management, attention to detail, and follow-through.
• Professional telephone etiquette and strong interpersonal skills.
• Ability to handle confidential information with discretion and sound judgment.
• Dependable, mature, and comfortable working in a small professional office environment.

Preferred Qualifications

• Prior experience supporting a CEO, owner, president, or senior executive.
• Experience coordinating with engineers, attorneys, consultants, municipalities, or government agencies.
• Background in construction, land development, real estate development, civil engineering, infrastructure, or related project-based environments.
• Strong file management skills for both electronic and paper records.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.