Administrative Assistant, Intermediate | Radiation Oncology

UPMC; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

UPMC Hillman Cancer Center is seeking an Administrative Assistant, Intermediate to support the Radiation Oncology team in Pittsburgh. You will coordinate patient scheduling, manage referrals and medical records, process patient documentation, and assist with front desk operations.

You will maintain confidential patient information, provide scheduling follow-ups, and support the clinical staff with various administrative tasks in a fast-paced oncology setting.

Qualifications

• Excellent organizational abilities and attention to detail.
• Strong written and verbal communication.
• Discretion and HIPAA compliance experience.

Responsibilities

• Provide varied administrative support to Radiation Oncology department.
• Schedule, reschedule, and cancel patient appointments; manage check-in/out.
• Coordinate referrals and medical records; upload documents to EMR.
• Greet visitors and assist patients and staff at front desk.
• Assist with front desk operations and routine clerical tasks.

Skills

Organizational skills

Communication

HIPAA compliance

Job description

Administrative Assistant, Intermediate
Radiation Oncology | UPMC Hillman Cancer Center

Schedule: Monday through Friday, daylight hours with flexible start times

Are you a highly organized professional who enjoys making a meaningful difference in the lives of patients? Join the Radiation Oncology team at UPMC Hillman Cancer Center and become an essential part of a compassionate, collaborative team dedicated to delivering exceptional cancer care.

In this role, you'll provide critical administrative support to a specialized Radiation Oncology disease team, helping ensure patients receive a seamless and positive experience throughout their treatment journey. You'll coordinate appointments, manage referrals and medical records, process patient documentation, and provide patients with important scheduling and follow-up information. You'll also assist with front desk operations and serve as a valuable resource for both patients and clinical staff.

Why Join UPMC?

At UPMC, you'll be part of a nationally recognized healthcare organization that values collaboration, growth, and innovation. Our team members make a difference every day by supporting patients and one another in a culture built on respect, compassion, and excellence.

If you're looking for a career where your organizational skills and dedication to service can truly make an impact, we'd love to hear from you!

Responsibilities

• Under general direction, provides varied administrative support to a department or group of professionals.
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

• Schedule, reschedule, and cancel patient appointments as needed.

• Check patients in and out of appointments and ensure all required information is complete.

• Distribute incoming faxes to the appropriate staff or department in a timely manner

• Scan and upload patient documents into the electronic medical record (EMR) system.
• Process and maintain patient paperwork, referrals, and medical records.
• Provide patients with follow-up instructions and scheduling information.
• Respond to routine inquiries and direct calls to the appropriate team members.
• Maintain accurate patient information and appointment records.
• Assist with front desk operations and general administrative tasks.
• Ensure confidentiality of patient information and compliance with HIPAA regulations