Administrative Assistant II

Thornton Tomasetti; Austin, Northern (TX, KY); On-site; USD 64,328,000 - 128,514,000; Full time

Job summary

Abbott is seeking an Administrative Assistant II to support the Neuromodulation division in Plano or Austin, TX. You will manage phones, calendars, travel, correspondence, and meetings, and prepare documents from source materials.

The role requires strong Microsoft Office skills, attention to detail, and the ability to handle confidential information. You may assist with onboarding and liaising with executives as needed.

Qualifications

• High School Diploma or GED or equivalent.
• Minimum of 3 years of administrative experience or equivalent.
• Intermediate to advanced proficiency in Microsoft Office Suite.

Responsibilities

• Answer phones, manage calendars, schedule travel, and process expense reports.
• Prepare presentations and documents from source materials; support meetings and events.
• Coordinate onboarding and office setup for new administrative assistants; handle confidential information.

Skills

Microsoft Office

Communication

Time management

Interpersonal skills

Education

High School Diploma or GED

Tools

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

## **JOB DESCRIPTION:****Job Title**Administrative Assistant II**Working at Abbott**At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:* Career development with an international company where you can grow the career you dream of.* Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.* An excellent retirement savings plan with a high employer contribution.* Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.* A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.* A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. **The Opportunity**This position can be based in **Plano, TX or Austin, TX** within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.**What You'll Work On*** Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.* May include some support for tracking budget expenditures.* Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.* Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).* Orders business cards and stationery.* Uses intermediate to advanced software skills to perform work assigned.* Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).* Coordinates new employee office set-ups and onboarding.* May train/coordinate work for new administrative assistants.* Consistently interacts with high-level executives.* Intermediate to advanced knowledge and understanding of business processes and requirements.* Frequently handles confidential or business-sensitive information.* Data is typically employee-level or one-dimensional.* Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.* Proactively identifies and resolves scheduling conflicts.* Primary point of contact for manager’s schedule.* Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.* May include some support for tracking budget expenditures.* Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.* Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).* Orders business cards and stationery.* Uses intermediate to advanced software skills to perform work assigned.* Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).* Coordinates new employee office set-ups and onboarding.* May train/coordinate work for new administrative assistants.* Consistently interacts with high-level executives.* Intermediate to advanced knowledge and understanding of business processes and requirements.* Frequently handles confidential or business-sensitive information.* Data is typically employee-level or one-dimensional.* Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.* Proactively identifies and resolves scheduling conflicts.* Primary point of contact for manager’s schedule. ### **Required Qualifications*** High School Diploma or GED, or an equivalent combination of education and work experience.* Minimum of 3 years of administrative experience or equivalent experience.* Ability to operate with general instruction and some supervision.* Intermediate to advanced proficiency in Microsoft Office Suite.* Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. ### Preferred Qualifications* Some college coursework or post-secondary education preferred.## **Apply Now****Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:** www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews.**The base pay for this position is**$22.45 – $44.85/hour