Administrative Assistant II

Talentify; Plano (TX); On-site; USD 47,000 - 93,000; Full time

Job summary

Abbott in Texas seeks an Administrative Assistant II to support Neuromodulation division, managing calendars, travel, correspondence, and meeting logistics for executives. You will prepare documents, coordinate onboarding, and handle confidential information in a fast-paced environment.

The role requires strong Microsoft Office skills, communication, and the ability to work with limited supervision. Plano or Austin-based, standard office hours, competitive benefits.

Qualifications

• High School Diploma or GED, or equivalent experience.
• Minimum 3 years of administrative experience.
• Intermediate to advanced Microsoft Office proficiency.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Answer phones, calendar management, travel scheduling, and correspondence.
• Prepare presentations and documents from source materials.
• Coordinate onboarding and new employee setup.
• Handle confidential information and interact with executives.

Skills

Microsoft Office proficiency

Ability to operate with supervision

Education

High School Diploma or GED

Tools

Adobe Acrobat

Visio

OrgPlus

Lotus Notes or Outlook

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Job Title

Administrative Assistant II

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position can be based in Plano, TX or Austin, TX within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

What You'll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set‑ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Consistently interacts with high‑level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business‑sensitive information.
• Data is typically employee‑level or one‑dimensional.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.
• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set‑ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Consistently interacts with high‑level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business‑sensitive information.
• Data is typically employee‑level or one‑dimensional.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

Required Qualifications

• High School Diploma or GED, or an equivalent combination of education and work experience.
• Minimum of 3 years of administrative experience or equivalent experience.
• Ability to operate with general instruction and some supervision.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

• Some college coursework or post‑secondary education preferred.

Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is

$22.45 – $44.85/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

NM Neuromodulation

LOCATION:

United States > Austin : 8701 Bee Caves Rd

ADDITIONAL LOCATIONS:

United States > Texas > Plano : 6901 Preston Road

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous walking for prolonged periods (more than 2 hours at a time in an 8 hour day)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf