Administrative Assistant

Apex Systems; Charlotte (NC); Hybrid; USD 42,000 - 64,000; Part time

Job summary

Everforth Apex is seeking an Administrative Assistant in Charlotte, NC to provide high-level support to multiple executives. The role emphasizes calendar management, travel coordination, expense processing, and a range of confidential administrative tasks.

The successful candidate will handle evolving priorities with professionalism in a hybrid environment, coordinating with teams to ensure efficient operations and accurate record keeping while maintaining discretion and integrity.

Qualifications

• 3+ years as Administrative Assistant or similar.
• Experience handling senior executives.
• Proficient in MS Word, Outlook, PowerPoint.
• Ability to multi-task and meet deadlines under pressure.
• Ability to handle confidential information with integrity.
• Strong organizational skills and proactive mindset.

Responsibilities

• Manage multiple calendars and resolve conflicts professionally.
• Arrange complex, frequently changing travel itineraries.
• Coordinate travel and process expenses to maximize time.
• Prepare memoranda, correspondence, and maintain records.
• Prepare meeting minutes and related documents.
• Communicate with executives and management to share pertinent information.
• Organize in-person meetings, off-sites, and staff events.
• Assist site leader with site activities and access control.

Skills

Calendar management

MS Office proficient

Executive interaction

Time management

Confidentiality

Detail oriented

Tools

MS Office Suite

Expense management tools

Job description

Job#: 3047284

Job Description:

Administrative Assistant

Location:

Charlotte, North Carolina (Hybrid)

Employment Type:

Contract

Contract Duration:

12 Months

Role Overview

This position is responsible for providing diverse and confidential administrative support to multiple executives. The role involves extensive calendar management, coordinating travel, processing expenses, and managing various administrative tasks. The successful candidate will handle different and conflicting objectives in a responsive and personable manner.

Key Responsibilities

• Proactively manage multiple calendars, effectively resolving conflicts in a professional manner.
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.
• Manage all travel planning and process expenses, coordinating schedules to maximize time and create efficiencies.
• Provide administrative support, including typing memoranda, coordinating correspondence, and maintaining accurate records.
• Prepare meeting minutes and related documents.
• Communicate with executives and line management to gather and convey relevant information.
• Assist with organizing in-person meetings, off-sites, and other staff events.
• Assist the site leader with site-specific activities, access management, and organization.

Required Qualifications

• 3+ years of experience as an Administrative Assistant or a comparable role.
• Demonstrated ability to interact with senior-level executives.
• Proficiency in the MS Office Suite (Word, Outlook, PowerPoint).
• Ability to work independently, multi-task, and manage time wisely in an urgent, deadline-driven environment.
• Capability to handle confidential and sensitive material with the highest degree of integrity.
• Excellent attention to detail, organizational skills, and a proactive attitude.

Preferred Qualifications

• Prior experience in a similar role within the specified client environment or Global Technology.
• Strong executive presence and superior interpersonal communication skills.
• Experience with Co-Pilot.

Work Environment

This role requires a hybrid schedule with a minimum of three days per week onsite.

Company Overview

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Benefits Overview

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.

We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.

Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Equal Opportunity Statement

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

Transparency

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Company Legal

2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Equal Opportunity Statement (Duplicate)

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.