Admin Assistant - Associate

UPMC Mercy Health Center; Pittsburgh (Allegheny County); On-site; USD 21,000 - 30,000; Part time

Job summary

UPMC Mercy Health Center is hiring a Casual Admin Assistant to support Cardiac Admin in the Pittsburgh area. Under direct supervision, you will provide general administrative support to a department or group of professionals, handle routine correspondence, prepare basic presentations, and assist in scheduling and calendar management.

The role involves ordering supplies, maintaining office equipment, and front-desk duties such as greeting visitors and directing them to staff.

Qualifications

• Provides general administrative support to a department or group of professionals.
• Maintains and schedules supervisor/department calendars and meeting logistics.
• Orders office supplies and maintains office equipment.
• Prepares routine correspondence and basic presentations, including edits and formatting.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (edits, prints, basic formatting).
• Sorts, distributes, prioritizes and composes routine correspondence per established procedures.
• Performs routine clerical tasks (copying, sorting, filing, typing) and maintains files/logs.
• Assists in researching, drafting, and/or abstracting routine reports; compiles basic information.
• Answers, screens, and routes calls; responds to routine questions.
• Maintains supervisor's calendar and schedules meetings; coordinates rooms and catering if needed.
• Greets and directs visitors to appropriate staff.

Skills

General administration

Calendar management

Office coordination

Scheduling

Communication

Data entry

Tools

Microsoft Office

PowerPoint

Job description

UPMC Mercy is hiring a Casual Admin Assistant to support Cardiac Admin!

Purpose

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.