Admin Assistant

Boehringer Ingelheim Pharmaceuticals, Inc.; Ridgefield (CT); Hybrid; USD 30,000 - 39,000; Full time

Job summary

Boehringer Ingelheim Pharmaceuticals, Inc. is seeking an administrative professional to support a department with data entry, meeting logistics, travel arrangements, and records management.

The role requires strict confidentiality and strong organization, with proficiency in MS Word, Excel, PowerPoint, and Outlook. The ideal candidate will handle purchase orders in SAP, use Concur and DocuSign, and bring a Bachelor's degree with 2–5 years of experience.

Qualifications

• Bachelor's degree and 2–5 years of relevant experience.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication; high attention to detail.

Responsibilities

• Provides administrative support for tasks within a department.
• Data entry, travel arrangements, and meeting coordination.
• Inputting and tracking purchase orders and invoices via the internal system.
• Order and manage departmental supplies; records retention and file management.

Skills

Communication skills

Attention to detail

Organizational skills

Problem solving

Customer service

Confidentiality

Initiative

Accountability

Education

Bachelor's Degree

Tools

SAP

Concur

Docusign

Job description

• Provides administrative support for specific tasks within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
• Onsite requirment is flexible, targeting once a week.

Proficient in MS Word, Excel, powerpoint, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

Expereince with the following software:

• SAP (In particular for PO creation)
• Concur
• Docusign

Bachelors Degree and 2-5 years of experience