Admin Assistant

Machine Ranger; Florida; Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Remote flexibility

Florida office option

Room to grow

Small hands-on team

Job summary

Machine Ranger, a Florida-based heavy equipment marketplace, seeks an organized administrative professional. You will keep listings accurate and accessible, serve as the first contact for buyers and sellers, and assist with inventory processing, photos, specs, and paperwork.

You’ll also support scheduling and document tracking while contributing to basic bookkeeping as needed. The role offers remote flexibility or a Florida office option, with room to grow as the company expands and a hands-on,

Qualifications

• 1+ years of administrative or office support experience.
• Comfortable learning new software and internal tools.
• Clear, professional written and verbal communication.
• Highly organized with the ability to juggle multiple priorities.
• High school diploma or equivalent; college degree preferred.
• Reliable and self-motivated, especially for remote work.

Responsibilities

• Keep equipment listings accurate, current, and well-organized.
• Be the first point of contact for buyers and sellers by phone and email.
• Help process new inventory — organize photos, specs, and paperwork.
• Support the sales team with scheduling and day-to-day coordination.
• Maintain records for completed and in-progress transactions.
• Pitch in on light bookkeeping and document tracking as needed.

Skills

Administrative experience

Software learning ability

Written and verbal communication

Highly organized

Self-motivation

Education

High school diploma

College degree preferred

Job description

Keep our equipment business running — one detail at a time.

Remote or Florida office

Machine Ranger is a heavy equipment marketplace based in Florida, serving buyers and sellers across the USA, Canada, and South America.

What You'll Do

• Keep our equipment listings accurate, current, and well-organized
• Be a first point of contact for buyers and sellers reaching out by phone and email
• Help process new inventory — organizing photos, specs, and paperwork
• Support our sales team with scheduling and day-to-day coordination
• Maintain records for completed and in-progress transactions
• Pitch in on light bookkeeping and document tracking as needed

What We're Looking For

• 1+ years of administrative or office support experience
• Comfortable learning new software and internal tools (we'll train you on ours)
• Clear, professional written and verbal communication
• Highly organized, with the ability to juggle multiple priorities
• High school diploma or equivalent required; college degree preferred
• Reliable and self-motivated, especially if working remotely

What We Offer

• Competitive pay based on experience
• Remote flexibility or Florida office option
• Room to grow as the company grows
• A small, hands-on team where your work is visible and valued