Remote Admin Assistant: Scheduling, Listings & Ops

Machine Ranger; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Remote flexibility

Florida office option

Room to grow

Small team

Job summary

Machine Ranger in Florida is seeking a detail-oriented Administrative Assistant to keep our equipment listings accurate and organized while supporting the sales team.

You will be the first point of contact for buyers and sellers by phone and email, manage inventory photos and paperwork, and help with day-to-day coordination. This role offers remote flexibility or a Florida office option and room to grow within a small, hands-on team.

Qualifications

• 1+ years of administrative or office support experience.
• Able to learn new software and internal tools.
• Clear, professional written and verbal communication.
• Highly organized with multitasking ability.
• High school diploma or equivalent; college degree preferred.
• Reliable and self-motivated, especially when working remotely.

Responsibilities

• Keep equipment listings accurate and organized.
• Serve as first contact for buyers and sellers by phone and email.
• Help process new inventory with photos, specs, and paperwork.
• Support sales with scheduling and day-to-day coordination.
• Maintain records for transactions.
• Assist with light bookkeeping and document tracking as needed.

Skills

Communication

Organization

Remote work

Attention to detail

Education

High school diploma

Job description

Machine Ranger in Florida is seeking a detail-oriented Administrative Assistant to keep our equipment listings accurate and organized while supporting the sales team.

You will be the first point of contact for buyers and sellers by phone and email, manage inventory photos and paperwork, and help with day-to-day coordination. This role offers remote flexibility or a Florida office option and room to grow within a small, hands-on team.