Admin and Office Spec III

Norfolk State University; Norfolk (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Norfolk State University is seeking an Administrative Specialist I to provide essential office support within a structured university environment. You will maintain records, inventories, prepare correspondence, and produce documents for the assigned program, while serving as the first point of contact and ensuring smooth day-to-day operations.

The ideal candidate has 1–3 years of education in office management or related field (or equivalent experience).

Qualifications

• 1-3 years of education in office management science or related field.
• Equivalent combination of education, training, and professional experience.
• Proficiency in basic math, bookkeeping, and standard business communications.

Responsibilities

• Applies knowledge of office/program support activities.
• Maintains filing systems and prepares forms and reports.
• Acts as first point of contact for assigned program.
• Produces documents and maintains inventories.
• Uses Microsoft applications and university databases.
• Demonstrates strong organizational skills and attention to detail.

Skills

Customer service

Office equipment

Computer literacy

Microsoft applications

Data entry

Education

Office management studies

Tools

Datatel

Colleague financial

TEA

eVA

Job description

Duties

• Applies knowledge of office/program support activities.
• Works within a structured work environment.
• Typically serves as first point-of-contact for assignedprogram.
• Maintains a variety of records, such as inventories of supplies andmaterials; prepares correspondence, forms, and reports.
• Produces documents related to assigned office/program area.
• Establishes and maintains filing systems.
• Applies specific knowledge of work unit programs andactivities.
• Applies knowledge of basic math and bookkeeping, telephoneprocedures, and standard business communication.

Demonstrates extensive customer service skills, competent in theuse of computer, copier, scanner and other office equipment.

Competent in the use of varied software, particularly Microsoftapplications used by the University. Competent in the use ofother University databases, e.g., Datatel, Colleague financial, TEA, eVA,etc. Strong organizational skills and attention to detail .

Minimum qualifications

• 1 - 3 years of Education in office management science or a relatedfield or an equivalent combination of education, training, andprofessional experience, which provides the requisite knowledge, skills, andabilities.

Preferred

• 3+ years work experience in an office administrativecapacity.
• Prior work experience in an academic setting as an AdministrativeSpecialist II or III.

The starting amount offered for this position$36,835.00

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through theCommonwealth Alternative Hiring Process. To be considered for thisopportunity, applicants will need to provide their Certificate ofDisability (COD) provided by a Vocational Rehabilitation Counselorwithin the Department for Aging & Rehabilitative Services(DARS), or the Department for the Blind & Vision Impaired(DBVI). Veterans are encouraged to answer Veteran status questionsand submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need toget a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARSat 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diversework force. Equal Opportunity Employer

Contact Information:

Name: Office of Human Resources

Phone: [phone]

Email: NO EMAILED DOCUMENTS ACCEPTED

Contact Pathways