Office Services Specialist: Western Regional Office #00400

Commonwealth of VA Careers; Roanoke (VA); On-site; USD 37,000 - 49,000; Full time

Job summary

Virginia Department of Corrections is seeking an Office Services Specialist for the Western Regional Office to provide administrative, fiscal, and technical support to Regional Managers. The role includes filing, mail processing, voucher completion, and invoice payment processing using eVA, as well as P-Card purchases and hotel bookings for staff.

The position requires strong organizational, writing, and keyboarding skills, plus extensive experience with PowerPoint, Excel, Publisher, and Word.

Qualifications

• Considerable knowledge of DOC policies and procedures; ability to operate computer systems and basic office machines; strong numerical data skills; good organization, writing and keyboarding; ability to handle multiple tasks; extensive experience in PowerPoint, Excel, Publisher and Word.

Responsibilities

• Provides administrative, fiscal, and technical support for Regional Managers; maintains filing, processes mail, completes vouchers, and uses eVA for ordering items; purchases using P-Card and processes invoices for payment; makes hotel reservations as required; supports regional office computer equipment.

Skills

Office administration

Customer service

Data entry

Multitasking

Communication

Tools

PowerPoint

Excel

Publisher

Word

Job description

Title: Office Services Specialist: Western Regional Office #00400

State Role Title:Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:Western Regional Office

Agency Website:www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

Provides administrative, fiscal, and technical support for the Regional Managers through good customer skills, proficient filing of all documents, good secretarial and computer skills. Maintains filing, processes mail, completes vouchers, and utilizes eVA for ordering items needed for the office. Purchasing using the P-Card (Visa) log and processing invoices for payment. Makes Hotel reservations for office staff as required. Supports the regional office in regards to computer equipment and maintenance of that equipment.

Serves as an administrative support position to the Western Regional Office providing good customer service skills to the public as well as staff at Institutions and Community who call and/or visit the office. This position compiles maintains documentation for the Regional Business Manager & other Regional Staff, which aids the organization in being proficient and able to find and provide support documents in a proficient and efficient manner.

Minimum Qualifications

Considerable knowledge of DOC policies and procedures and Purchase and Supply/Commonwealth Accounting policies and procedures. The ability to operate/utilize computer system and other basic office machines. The ability to perform detailed work with numerical data. Strong organization, communication, writing and keyboarding skills. Ability to handle multiple tasks. Extensive experience in PowerPoint, Excel, Publisher and Word.

Additional Considerations

Previous experience with bookkeeping, computer and office equipment and environment.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: [phone]