Program Support Technician Senior: Central Administration #00454

Commonwealth of VA Careers; Richmond (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

Commonwealth of Virginia, Dept of Corrections – Central Administration, is seeking a Program Support Technician Senior to bolster program management at DOC Headquarters in Richmond. This role supports field operations, processes procurement requests, and oversees contract administration to help achieve the agency's goals.

The candidate will handle data entry, maintain file systems, and use the Microsoft Office suite and eVA effectively.

Qualifications

• Experience providing administrative support and handling procurement tasks.
• Ability to use spreadsheets, email, and the eVA system.
• Working knowledge of Microsoft Office suite required.
• Strong organization and document retrieval skills.

Responsibilities

• Provide administrative support to the supervisor and assist in procurement processes.
• Process purchase requests and manage DOC term contracts.
• Maintain File systems for reliable retrieval of documents.
• Enter requisitions, emergency declarations, and solicitations into eVA.
• Assist with the bidding process.

Skills

Data entry

Microsoft Office

Spreadsheets

eVA procurement system

Email handling

Adaptability

Education

High school diploma or equivalent

Valid VA driver's license

Tools

eVA system

Job description

Title: Program Support Technician Senior: Central Administration #00454

State Role Title: Admin and Office Spec III

Hiring Range: $39,768 - $56,453

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Support the productive, efficient, and cost-effective management of programs and services which support and enhance field operations to achieve the Department’s goals, mission, and vision.

Provide administrative support to supervisor resulting in timely completion of work. Represent supervisor in his/her absence. Process purchase requests and manage DOC term contracts. Maintain file systems for reliable retrieval of procurement documents. Enter requisitions, emergency declarations, and solicitations into eVA. Process receiving in eVA. Assist with the Bidding process.

Minimum Qualifications

Experience providing administrative support. Experience processing purchase requests. Data entry experience. Ability to work in a fast-paced environment with changing priorities. Ability to use spreadsheets, email and eVA. A working knowledge of the Microsoft Suite is required. Ability to maintain, organize and retrieve documents both electronic and hard copy.

High school diploma or equivalent Valid VA driver’s license. Successful background check

Additional Considerations

Knowledge of the Virginia Public Procurement Act (VPPA), the Conflict-of-Interest Act (COI), the Construction and Professional Services Manual (CPSM), and Agency Procurement and Surplus Property Manual (APSPM).

eVA VCA and/or VCCO certification

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION