Admin / Accounting / Receptionist

QuickStaff Contingent Workforce Solutions; Scotts Crossing (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

QuickStaff Contingent Workforce Solutions in the United States is seeking an Administrative Assistant, Accounting & Receptionist to keep office operations running smoothly. The role blends clerical support with basic accounting tasks and front-desk duties.

You will handle payroll reports, invoicing, filing, and month-end tasks, while coordinating calls, shipments, and office supplies. A reliable, detail-oriented multitasker with a professional demeanor fits best.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle numbers, paperwork, and deadlines.
• Professional communication and customer service mindset.
• Ability to switch between accounting tasks and front-office duties.

Responsibilities

• Payroll Pro: Collect payroll information and prepare accurate payroll reports and checks.
• Accounts Receivable & Job Files: Prepare and send invoices; manage insurance certificates; keep files organized.
• Accounts Payable: Process vendor invoices; prepare and organize checks.
• Accounting & Reporting: Prepare month-end reports; keep records organized; assist with special reports.
• Office All-Star Duties: Answer calls; coordinate UPS shipments; manage office supplies.

Skills

Organizational skills

Attention to detail

Numerical ability

Professional communication

Team player

Job description

Administrative Assistant | Accounting & Receptionist

Are you organized, detail-oriented, and the kind of person who keeps everything running smoothly? Do you love checking things off your to-do list, keeping numbers in line, and helping an office run like a well-oiled machine?

We’re looking for a dependable, motivated Administrative Assistant / Accounting / Receptionist to join our team! This is a great opportunity for someone who enjoys variety, stays organized under pressure, and can juggle multiple responsibilities with a smile.

THE JOB AT A GLANCE

Position: Administrative Assistant, Accounting & Receptionist

Department: Accounting / Reception

Schedule: Full-Time

Pay Type: Salary

Reports To: President / Staff Accountant

WHAT WILL YOU BE DOING:

Payroll Pro:

• Collect payroll information and prepare accurate, timely payroll reports and checks.
• Complete certified payrolls and Davis-Bacon worksheets for applicable projects.
• Enter shop and field employee hours into the shop order database.
• Process employee expense reports and manage petty cash.
• Assist with year-end tax documents and prepare new-hire paperwork packets.

Accounts Receivable & Job Files:

• Prepare and send customer invoices as directed by management.
• Create commercial invoices when needed.
• Request and manage insurance certificates.
• Keep job files organized and paperwork right where it belongs!

Accounts Payable:

• Process incoming vendor invoices.
• Prepare, print, and organize checks for mailing and payment.

Accounting & Reporting:

• Prepare month-end reports to help the Staff Accountant close the books.
• Keep accounting records and paperwork organized.
• Assist with special reports requested by management.
• Help organize and archive prior-year files at year-end.

Office All-Star Duties:

• Answer incoming calls and connect callers with the right people.
• Coordinate UPS orders and shipments.
• Keep the soda machine stocked and managed.
• Make sure coffee supplies are ready to fuel the team! ?
• Pitch in on additional office duties as needed.

YOU MIGHT BE THE PERFECT FIT IF YOU:

• Love organization, accuracy, and getting the details right.
• Can handle numbers, paperwork, and deadlines responsibly.
• Communicate professionally and enjoy helping others.
• Can switch gears between accounting tasks and front-office responsibilities.
• Take initiative, work efficiently, and bring a dependable, team-focused attitude.

READY TO BE THE PERSON WHO KEEPS IT ALL TOGETHER?

If you’re ready for a full-time role where your organizational skills, attention to detail, and willingness to help make a difference every day, we’d love to hear from you!