Accounting Administrator

Horizon Services; Wilmington (DE); On-site; USD 40,000 - 52,000; Full time

Job summary

Horizon Services is seeking an Accounting Administrative Assistant to join our team and support a busy Accounting Department. You will help ensure payments, deposits, reporting, and office administration are completed accurately and on time.

You will process customer payments, prepare deposits, manage petty cash, and assist with payroll-related checks while maintaining confidentiality and a proactive, team-minded approach.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Dependable, trustworthy, and highly accountable.
• Comfortable handling confidential financial information.

Responsibilities

• Process and batch customer payments, including cash and checks.
• Prepare and make bank deposits.
• Manage and reconcile petty cash.
• Print and distribute permit and payroll-related checks.
• Review and adjust GPS entries for field employees and departments.
• Communicate prior-day unpaid balances to management.
• Maintain office supplies and copier/postage service.
• Manage referral gift card inventory and distribution.
• Coordinate ordering of company forms and marketing materials.
• Process payments for walk-in and counter sales.
• Handle vending machine cash collections and deposits.
• Support the Accounting team with special projects and administrative tasks.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Positive attitude

Education

High School Diploma or GED

Tools

Microsoft Office / Excel

Job description

Accounting Administrator

Keep Our Business Running Behind the Scenes

Are you highly organized, detail-oriented, and comfortable working with numbers? Do you enjoy keeping things running smoothly and taking ownership of important administrative and accounting tasks? If so, we'd love to meet you.

We're looking for an Accounting Administrative Assistant to join our team and support a busy, fast-paced Accounting Department. In this role, you'll be a key contributor to daily financial operations, helping ensure payments, deposits, reporting, and office administration are completed accurately and on time.

What You’ll Do

• Process and batch customer payments, including cash and checks.
• Prepare and make bank deposits.
• Manage and reconcile petty cash.
• Print and distribute permit and payroll-related checks.
• Review and make minor GPS adjustments for field employees and departments.
• Communicate prior‑day unpaid balances to management teams.
• Maintain office supplies, toner inventory, and coordinate copier/postage machine service.
• Manage employee referral gift card inventory and distribution.
• Coordinate ordering of company forms and marketing materials.
• Process payments for walk‑in and counter sales.
• Handle vending machine cash collections and deposits.
• Support the Accounting team with special projects and additional administrative responsibilities as needed.

What We’re Looking For

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize multiple tasks in a fast‑paced environment
• Strong verbal and written communication skills
• Dependable, trustworthy, and highly accountable
• A positive attitude and willingness to help wherever needed
• Comfortable handling confidential financial information

Qualifications

• High School Diploma or GED required.
• Minimum of 6 months of office or administrative experience.
• Accounting, bookkeeping, cash handling, or related experience is a plus.
• Strong proficiency in Microsoft Office, including Excel.
• Ability to pass a pre‑employment background check and drug screening.

Why Join Us?

We believe great businesses are built by great people. As part of our team, you'll work alongside supportive colleagues in a collaborative environment where your contributions are valued and your growth is encouraged. You'll play an important role in helping our organization operate efficiently while gaining valuable accounting and administrative experience.