Accounting/Proj Support Specialist

Bergstrom Electric, Inc.; Grand Forks (ND); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

HSA

Dental

Vision

Life insurance

401k

ESOP

Paid holidays

Vacation

Sick leave

Job summary

Bergstrom Electric, Inc. in Grand Forks, ND is seeking an Accounting & Project Support Specialist to provide administrative, accounting, and project support.

The role assists with accounts payable/receivable, contract administration, and general office coordination, requiring high organization, attention to detail, and the ability to manage multiple priorities. You will process AP/AR transactions, prepare invoices, support project managers with documentation, maintain files and correspondence,

Qualifications

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in MS Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare invoices and monitor collections.
• Support President & Project Managers with documentation.
• Maintain project files, contracts, permits, and correspondence.
• Assist in preparing bid documents and agreements.
• Communicate with contractors regarding project-related matters.
• Answer phones, respond to emails, and assist visitors & employees.
• Provide general administrative support for management and staff.
• Maintain office files and records.
• Order office supplies and coordinate vendor services.
• Assist with management meeting preparation.
• Perform other duties as assigned.

Skills

Excel

Word

Outlook

Time management

Attention to detail

Communication

Discretion

Independent & collaborative

Tools

Microsoft Office

Job description

Accounting & Project Support Specialist

The Accounting & Project Support Specialist provides administrative, accounting, and project support to ensure the efficient operation of the organization. This position is responsible for assisting with accounts payable and receivable, contract administration, and general office coordination. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and professionalism.

Accounting Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare invoices and monitor collections.

Project Support Responsibilities

• Support President & Project Managers with documentation.
• Maintain project files, contracts, permits, and correspondence.
• Assist in preparing bid documents and agreements.
• Communicate with contractors, etc. regarding project-related matters.

Administrative Responsibilities

• Answer phones, respond to emails, and assist visitors & employees.
• Provide general administrative support for management and staff.
• Maintain office files and records.
• Order office supplies and coordinate vendor services.
• Assist with management meeting preparation.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent organizational and time management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively.

Compensation & Benefits

• Competitive salary based on qualifications and experience.
• Paid holidays, vacation, and sick leave.
• Health, HSA, dental, vision, life voluntary benefits.
• 401k Retirement Plan.
• Employee Stock Ownership Plan.