Accounting Manager

KeyStaff Inc.; Boynton Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

KeyStaff Inc. is seeking a detail-oriented accounting professional to manage daily bookkeeping and financial operations. You will oversee A/R and A/P, process invoices, and ensure timely collections while maintaining accurate records and preparing monthly financial statements.

The ideal candidate is bilingual in English and Spanish, a proactive problem-solver, and highly organized. You will handle payroll, assist with HR tasks, and maintain confidential financial information in a fast-paced

Qualifications

• Proven experience in full-charge bookkeeping, full-cycle accounting, or accounting management.
• Strong knowledge of A/R, A/P, reconciliations, invoicing, collections, and financial reporting.
• Previous payroll processing experience.
• Experience working with QuickBooks Desktop.
• Strong computer and Microsoft Excel skills.
• Basic HR knowledge and experience handling employee-related matters.
• Strong administrative and organizational skills.
• Demonstrated ability to independently troubleshoot issues and find solutions.
• Excellent communication and follow-through.
• Ability to manage confidential financial and employee information with professionalism and discretion.

Responsibilities

• Manage the company's day-to-day accounting and bookkeeping operations.
• Oversee Accounts Receivable (A/R) and Accounts Payable (A/P).
• Prepare, process, and distribute customer invoices.
• Monitor A/R aging and proactively follow up on outstanding balances and collections.
• Prepare and send monthly customer statements.
• Prepare financial reports and assist with financial analysis.
• Process and record bank deposits.
• Manage inbound and outbound ACH payments and ensure payments are accurately recorded and applied.
• Coordinate domestic and international wire transfers.
• Review and reconcile company credit card statements.
• Perform bank and account reconciliations.
• Review driver gas logs, fuel receipts, and supporting documentation.
• Process and manage company payroll.
• Maintain accurate, organized, and up-to-date financial records.
• Manage accounting-related filing and document organization.
• Research and resolve accounting discrepancies.
• Maintain accounting records using QuickBooks Desktop.
• Handle sensitive financial and company information with a high level of confidentiality.

Skills

Full-charge bookkeeping

A/R & A/P management

Payroll processing

QuickBooks Desktop

Microsoft Excel

HR knowledge

Administrative & organizational skills

Troubleshooting & problem-solving

Communication & follow-through

Confidential information handling

Bilingual (English & Spanish)

Tools

QuickBooks Desktop

Microsoft Excel

Job description

• Proven experience in full-charge bookkeeping, full-cycle accounting, or accounting management.
• Strong knowledge of A/R, A/P, reconciliations, invoicing, collections, and financial reporting.
• Previous payroll processing experience.
• Experience working with QuickBooks Desktop.
• Strong computer and Microsoft Excel skills.
• Basic HR knowledge and experience handling employee-related matters.
• Strong administrative and organizational skills.
• Demonstrated ability to independently troubleshoot issues and find solutions.
• Excellent communication and follow-through.
• Ability to manage confidential financial and employee information with professionalism and discretion.

What You'll Do

Accounting & Financial Management | Approximately 80%

• Manage the company's day-to-day accounting and bookkeeping operations.
• Oversee Accounts Receivable (A/R) and Accounts Payable (A/P).
• Prepare, process, and distribute customer invoices.
• Monitor A/R aging and proactively follow up on outstanding balances and collections.
• Prepare and send monthly customer statements.
• Prepare financial reports and assist with financial analysis.
• Process and record bank deposits.
• Manage inbound and outbound ACH payments and ensure payments are accurately recorded and applied.
• Coordinate domestic and international wire transfers.
• Review and reconcile company credit card statements.
• Perform bank and account reconciliations.
• Review driver gas logs, fuel receipts, and supporting documentation.
• Process and manage company payroll.
• Maintain accurate, organized, and up-to-date financial records.
• Manage accounting-related filing and document organization.
• Research and resolve accounting discrepancies.
• Maintain accounting records using QuickBooks Desktop.
• Handle sensitive financial and company information with a high level of confidentiality.

HR & Office Support

• Serve as a first point of contact for routine employee and HR-related questions.
• Assist with workers' compensation cases and related documentation.
• Address routine employee concerns and appropriately escalated more complex matters to HR.
• Assist with employee meetings and workplace communications.
• Work closely with HR support on employee-related matters.
• Help maintain a professional, organized, and productive office environment.
• Serve as a dependable resource for day-to-day administrative and HR questions.
• Serve as a liaison with technology and technical support vendors.

Ideal Candidate

• Bilingual in English and Spanish — required.
• Assertive and confident when handling issues and communicating with employees, vendors, customers, and service providers.
• A strong problem-solver who naturally looks for solutions.
• A self-starter and go-getter with a positive, can-do attitude.
• Comfortable taking initiative without needing to be told what to do at every step.
• Someone who takes ownership and follows tasks through to completion.
• Highly organized and detail-oriented.
• Able to prioritize multiple responsibilities in a fast-paced environment.
• Strong sense of accountability and reliability.
• Comfortable being the go-to person for accounting, administrative, HR, fleet, and operational matters.
• Tech-savvy and comfortable learning new systems and troubleshooting basic issues.
• Strong written and verbal communication skills.
• Professional, discreet, and trustworthy when handling confidential financial and employee information.