Adaptable School Office Secretary (Substitute)

Wyomingindianschools; San Jacinto (CA); Vor Ort; USD 32.000 - 52.000; Vollzeit

Zusammenfassung

Wyoming Indian Schools seeks a Secretary/Receptionist to ensure smooth, cordial operation of the school office and support student services. You will greet visitors, answer calls, manage enrollment, and maintain records with discretion and professionalism.

The role requires punctuality, strong communication, and the ability to interact with students, parents, and staff while upholding district policies and confidentiality.

Qualifikationen

• Previous secretarial experience preferred.
• Working knowledge of basic office procedures, computer programs, and operation of common office equipment.
• Alternatives to above qualifications may be considered by the Board.

Aufgaben

• Adheres to district policies.
• Arrives to work on time and attends work on a regular basis.
• Demonstrates effective interpersonal relationship skills by greeting all visitors courteously and meeting their needs.
• Demonstrates effective phone communication skills by greeting callers professionally and listening to understand needs quickly and accurately.
• Uses discretion and maintains ethical behavior in handling confidential information.
• Selects appropriate channels for resolving concerns.
• Communicates clearly and explains information effectively.
• Maintains written communication professionally.
• Demonstrates fairness and consistency with students, parents, community members and staff.
• Promotes the belief that all students can learn.
• Exercises responsibility for student management throughout the building.
• Promotes community involvement with the school.
• Cooperates with parents in the best interests of students.
• Works with teachers, aides, administrators and support staff.
• Interacts positively with students individually and in groups.
• Participates in school activities such as clubs and events.
• Places and answers calls, records messages, maintains a log of calls and returns calls promptly.
• Maintains and submits accurate data and reports to the district in a timely manner.
• Processes incoming and outgoing mail.
• Processes student enrollment and withdrawal.
• Requests records for new students and forwards records of withdrawing students to receiving districts.
• Processes all changes and adjustments in student schedules.
• Maintains records on teacher attendance and substitute attendance.
• Contacts and secures substitute teachers when needed.
• Maintains computerized student management system and confidential student files.
• Supports the maintenance of student attendance by communicating with parents, staff, and students.
• Disseminates accurate school information in a timely manner.
• Utilizes public address system appropriately.
• Encourages, models, and maintains high standards of conduct.
• Attends appropriate meetings.
• Serves on committees.
• Performs other duties as assigned by the supervisor.

Kenntnisse

Secretarial experience

Office procedures

Alternatives to qualifications

Jobbeschreibung

Wyoming Indian Schools seeks a Secretary/Receptionist to ensure smooth, cordial operation of the school office and support student services. You will greet visitors, answer calls, manage enrollment, and maintain records with discretion and professionalism.

The role requires punctuality, strong communication, and the ability to interact with students, parents, and staff while upholding district policies and confidentiality.