Student Attendance & Office Secretary

Centennial Middle School; Washington (District of Columbia); On-site; USD 42,000 - 56,000; Part time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Centennial Middle School seeks a substitute secretary to provide general clerical support in the school office under the Building Principal. The role includes answering phones, greeting visitors, attendance tasks, and coordinating with the Dean of Students on attendance matters.

The position requires a high school diploma, valid first aid within 90 days, and fingerprint clearances. Experience in a school setting and proficiency with MS Word, Excel, Publisher, and Google Suite are preferred.

Qualifications

• High school diploma or equivalent.
• Two years of secretarial, clerical, or business work experience preferred.
• Valid first aid card required within 90 days of employment.
• Valid Washington State driver's license or evidence of mobility.
• Successful Washington State Patrol and FBI Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State
• Completion of all district-required training within thirty (30) calendar days from the hire date.

Responsibilities

• Assist with the everyday operation of the office.
• Answer telephone, refer calls, take messages, and answer inquiries.
• Greet, assist, check-in/out students, staff, parents, and visitors in the office.
• Manage single-point entry security doors.
• Manage, input, and update student attendance records.
• Generate daily attendance reports.
• Work closely with the Dean of Students in attendance matters, protocols, and processes.
• Provide support to the truancy process, run reports, generate communication, and file petitions.
• Phone calls home to parents regarding student’s attendance and excessive absenteeism.
• Update early release athletic, activity, and field trip attendance records.
• Cross-train with the Building Secretary on daily bulletin, bells, reader board, and discipline referrals.
• Assist/cross-train with the Head Secretary on daily substitute processes.
• Support the Head Secretary with monitoring the staff absence management system and assignment of substitute coverage.
• Receive and fulfill student homework requests.
• Open, review, and route mail.
• Provide health room support; address first aid situations, dispense student medication, and monitor students in the health room.
• Perform other related duties as assigned.

Skills

Microsoft Word

Excel

Publisher

Google Suite

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

Tools

Google Suite

Office software

Job description

Centennial Middle School seeks a substitute secretary to provide general clerical support in the school office under the Building Principal. The role includes answering phones, greeting visitors, attendance tasks, and coordinating with the Dean of Students on attendance matters.

The position requires a high school diploma, valid first aid within 90 days, and fingerprint clearances. Experience in a school setting and proficiency with MS Word, Excel, Publisher, and Google Suite are preferred.